Program Specialist, Talent Management at Notion

San Francisco, California, United States

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Not SpecifiedCompensation

Junior (1 to 2 years), Mid-level (3 to 4 years)Experience Level

Full TimeJob Type

UnknownVisa

Technology, SaaSIndustries

Requirements

2–4+ years in HR, People Operations, or Talent Management, with demonstrated experience running programs or processes
Experience working with confidential employee data and strong judgment on sensitive topics
Ability to work from one of our office hubs on Anchor Days (Mondays and Thursdays) and an additional day each week
Program operations: Run multi-step processes end-to-end with precision, communicate status, and escalate risks early
Analytical orientation: Comfort with people data, pulling structured insights, and telling a clear story with dashboards
Communication and facilitation: Write clearly, structure enablement content, and comfortable speaking to groups
Stakeholder partnership: Build trust with People Partners, Talent Management, managers, and cross-functional teams
Continuous improvement: Find and ship small, high-leverage improvements that compound over time
Systems thinking and tinkerer: Curious about how programs connect across the employee journey and partner to ship small improvements

Responsibilities

Own execution for performance management moments across the year, including timelines, comms drafts, enablement materials, and stakeholder coordination across People Partners and business leaders
Maintain core People programs between cycles, ensuring documentation stays current, processes are followed, and improvements are prioritized and shipped
Facilitate company onboarding: coordinate sessions, track attendance and feedback, and partner with program owners to keep content fresh and impactful
Conduct exit interviews and synthesize trends into clear insights and recommended actions for Talent Management and People Partners
Build and maintain dashboards that track program health, adoption, and outcomes; use data to inform experiments and demonstrate ROI
Partner closely with Talent Management and People Partner teams to land change management and manager enablement content across the company
Triage requests in the #people-ask Slack channel to ensure they’re routed promptly to the appropriate People Partner or TM owner; surface recurring themes and close the loop on resolutions
Drive crisp, inclusive communications and guides that make it easy for managers and employees to do the right thing

Skills

Key technologies and capabilities for this role

Performance ManagementTalent ManagementOnboarding CoordinationExit InterviewsData AnalysisDashboard MaintenanceStakeholder CoordinationProgram ExecutionProcess ImprovementCommunication Drafting

Questions & Answers

Common questions about this position

What is the work location policy at Notion?

Notion requires all team members to work from offices on Mondays and Thursdays, designated as Anchor Days, with certain teams or positions possibly requiring additional in-office days.

What skills are needed to thrive in this Program Specialist role?

Key skills include program operations to run multi-step processes end-to-end, analytical orientation for working with people data and dashboards, communication and facilitation, stakeholder partnership, and continuous improvement.

What does Notion's company culture emphasize?

Notion's culture emphasizes in-person collaboration, requiring team members to work from offices on designated Anchor Days.

What is the salary or compensation for this position?

This information is not specified in the job description.

What makes a strong candidate for this Talent Management Program Specialist role?

Strong candidates excel in program operations, running processes precisely; have an analytical mindset for data insights and dashboards; communicate clearly and facilitate groups; build stakeholder trust; and drive continuous improvements.

Notion

Versatile productivity and collaboration platform

About Notion

Notion is a workspace platform designed to enhance productivity and collaboration for a wide range of users, from startups to large enterprises. It combines various tools into a single platform, allowing teams to write, plan, and share their work efficiently. Users can start with a free version and upgrade to paid plans as their needs grow. Key features include customizable notes and documents, project management tools, and a drag-and-drop interface for easy page creation. Notion also includes an AI-powered Q&A feature that provides instant answers to user queries, helping to centralize knowledge. The platform supports multiple languages and has a strong global community that contributes content and organizes events.

San Francisco, CaliforniaHeadquarters

2016Year Founded

$325.9MTotal Funding

LATE_VCCompany Stage

Enterprise Software, AI & Machine LearningIndustries

5,001-10,000Employees

Benefits

Medical, dental & vision insurance

PTO

Mental health & wellbeing package

Parental leave

Fertility coverage

Retirement matching

Commuter benefits

Monthly stipend

Risks

Increased competition from AI-enhanced tools like Evernote.

Potential trust issues with AI features due to factual inaccuracies.

User resistance to adopting new productivity tools.

Differentiation

Notion combines note-taking, task management, and databases into a single platform.

The platform offers customizable workspaces for personal and collaborative use.

Notion AI assists with tasks like text generation and predictive analytics.

Upsides

Integration with Slack and Google Drive enhances workflow automation.

Acquisition of Skiff strengthens Notion's privacy offerings.

Standalone apps like Notion Calendar expand Notion's modular productivity solutions.

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