People and Culture Administrative Assistant (Hybrid- Portland, OR/Oakland or Orange, CA) at Energy Solutions

Oakland, California, United States

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Not SpecifiedCompensation

Entry Level & New GradExperience Level

Full TimeJob Type

NoVisa

Energy Solutions, Human ResourcesIndustries

Requirements

HS Diploma or GED Required
Minimum of 2 years of administrative work experience
General understanding of basic HR functions (Talent Acquisition, onboarding, offboarding, benefits, current regulations and laws applicable to payroll and benefits)
Excellent business writing skills with strong command of spelling, punctuation, and grammar
Basic to intermediate skill in MS Office tools including Word, Excel and PowerPoint
Exceptional time management, organizational, and multi-tasking skills with strong attention to detail and follow up
Excellent verbal communication skills and capable of delivering effective presentations to a variety of audiences
Ability to work independently and juggle competing priorities with minimal guidance
Demonstrates initiative, flexibility, accountability, and ownership of assigned tasks
Ability to maintain confidentiality and handle sensitive information professionally
Exercise a high degree of diplomacy and tact; excellent customer service and interpersonal skills

Responsibilities

Update employee policies as needed
Ensure accuracy and confidentiality of employee data
Coordinate offboarding tasks for exiting staff
Create new hire orientation schedules
Coordinate onboarding tasks (using platforms like Monday.com)
Participate in meetings among internal departments
Provide general administrative support (responding to calls and emails, voicemails, and Slack messages)
Assist with audits and reporting (Mandatory reports, Internal reports, Benefits insurance audits, Yearly internal compliance audits)
Support special HR projects (diversity and inclusion programs, employee surveys, wellness programs)
Promote internship opportunities and program events
Manage outreach and communication on behalf of the internship program
Assist with planning and organization of internship orientations, workshops, and networking events
Attend and participate in events as an ambassador for Energy Solutions
Conduct research projects related to industry trends, best practices, new technologies, and the impacts of AI on the industry
Support internal and external People and Culture initiatives
Perform miscellaneous administrative duties as needed

Skills

Administrative Support

Policy Updates

Onboarding

Coordination

Communication

Data Entry

Reporting

Auditing

Monday.com

Slack

Microsoft Office Suite

Energy Solutions

Provides market-based energy and environmental solutions

About Energy Solutions

Energy Solutions focuses on creating large-scale environmental impacts through cost-effective solutions for carbon, energy, and water management. The company works with energy providers, government agencies, and businesses to improve their environmental footprint by offering expertise in energy efficiency, demand management, distributed energy resources, and clean transportation. Their approach involves identifying new technologies and collaborating with partners to accelerate market adoption and establish quality standards. Energy Solutions generates revenue by providing market-driven programs that help clients achieve energy savings and comply with regulations. With over 20 years of experience, the company is known for its reliability and commitment to meeting client needs while delivering significant energy savings and environmental benefits.

Oakland, CaliforniaHeadquarters

1995Year Founded

VENTURE_UNKNOWNCompany Stage

Energy, Social ImpactIndustries

201-500Employees

Benefits

Health Insurance

Dental Insurance

Vision Insurance

401(k) Retirement Plan

Company Equity

Remote Work Options

Paid Sick Leave

Paid Holidays

Paid Vacation

Risks

Emerging startups with advanced technologies increase competition in the clean energy sector.

Potential regulatory changes could impact program offerings and require adjustments.

Rising costs of raw materials may affect pricing strategy and profit margins.

Differentiation

Over 25 years of experience in energy and environmental management solutions.

Strong partnerships with governments to establish quality standards for new technologies.

Focus on market-driven, scalable solutions for significant environmental impact.

Upsides

Increased demand for energy management due to smart grid technology adoption.

Opportunities in clean transportation and carbon management from green hydrogen rise.

Growing corporate sustainability commitments boost demand for energy efficiency services.

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