Office Operations, Lead at Geotab

Sydney, New South Wales, Australia

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Not SpecifiedCompensation

Senior (5 to 8 years), Expert & Leadership (9+ years)Experience Level

Full TimeJob Type

UnknownVisa

IoT, Connected Transportation, Fleet ManagementIndustries

Requirements

Highly reliable, responsive, and resourceful professional
Strong financial acumen and operational management skills
Ability to manage critical operational matters and foster high employee satisfaction
Passion for technology and interest in joining an industry leader
Willingness to work in a fast-paced, ever-changing environment and take on new tasks

Responsibilities

Oversee all aspects of daily office operations, including facilities management, health and safety compliance, and workplace services
Ensure continuous operational readiness and act as primary point of contact for office-related matters, including 24/7 emergency response
Maintain full compliance with health and safety regulations
Manage budgets for facilities and maintenance
Oversee delivery of office services such as F&B, reception, and technology coordination
Work closely with internal teams (e.g., Technology, Health & Safety), external vendors, and building management to optimize vendor relationships for cost and service efficiency
Implement sustainability initiatives
Conduct daily facility inspections ensuring clean, organized workspaces and common areas
Coordinate external partners (day porters, cleaning staff, vendors) for maintenance, daily operations, and scheduling to minimize office disruption
Manage property administration including workspace booking system (Robin App), building access, visitor access, building badges, and parking registration
Schedule and oversee preventative/emergency maintenance for all specialized equipment and building systems (HVAC, plumbing, coffee machines, etc.), maintaining comprehensive repair logs, deficiency tracking, and warranty management
Serve as primary contact for building emergencies, security management, and coordinate with local authorities when necessary, including after-hours

Skills

Key technologies and capabilities for this role

Facilities ManagementHealth and Safety ComplianceWorkplace ServicesOffice OperationsTeam Leadership

Questions & Answers

Common questions about this position

What benefits does Geotab offer?

Geotab offers great benefits along with a fulfilling career, opportunities to innovate, and a fun and inclusive work culture.

Is this Office Operations Lead role remote or office-based?

This information is not specified in the job description.

What key skills are needed for the Office Operations Lead role?

The role requires being highly reliable, responsive, and resourceful, with strong abilities in managing critical operational matters, ensuring health and safety compliance, budget management, vendor relations, and fostering employee satisfaction.

What is the company culture like at Geotab?

Geotab has a fun and inclusive work culture in a fast-paced, ever-changing environment where diverse and talented individuals work together, accept challenges, take on new tasks, and follow their passion to make an impact.

What makes a strong candidate for the Office Operations Lead position?

A strong candidate loves technology, is keen to join an industry leader, and can contribute to growth by overseeing office operations, ensuring compliance, managing budgets and vendors, and delivering high employee satisfaction in a fast-paced environment.

Geotab

Telematics and fleet management solutions provider

About Geotab

Geotab provides fleet management solutions that help businesses optimize their vehicle operations through telematics and data analytics. Their products include hardware devices, like GO devices, and software that collects and analyzes vehicle data. This data helps clients with route planning, monitoring driver behavior, improving fuel efficiency, and managing vehicle maintenance. Geotab stands out from competitors by offering a scalable platform suitable for fleets of all sizes and a subscription model that ensures ongoing updates and support. The company's goal is to enhance operational efficiency and safety for a diverse range of clients, including commercial fleets and government agencies.

Oakville, CanadaHeadquarters

2000Year Founded

M_AND_ACompany Stage

Data & Analytics, Automotive & TransportationIndustries

1,001-5,000Employees

Benefits

Medical & dental

Retirement savings

Fitness membership

Baby bonus

Flex work arrangements

Home office reimbursement for select items

EV program

Learning reimbursement

Risks

Patent infringement lawsuit by Fractus could lead to financial liabilities.

Dependency on Volvo Cars partnership may pose risks if challenges arise.

Expansion into Indonesia exposes Geotab to geopolitical and regulatory risks.

Differentiation

Geotab offers a comprehensive telematics platform with both hardware and software solutions.

The company serves diverse clients, including commercial fleets and government agencies.

Geotab's solutions are scalable, suitable for small businesses to large enterprises.

Upsides

Geotab's partnership with Volvo Cars enhances its fleet management capabilities.

Winning the Prince Michael International Road Safety Award boosts Geotab's reputation.

Integration of AI in telematics allows for predictive analytics and route optimization.

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