Manager, PMO and Finance Operations at Orchestra Bio

New York, New York, United States

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Not SpecifiedCompensation

Mid-level (3 to 4 years), Senior (5 to 8 years)Experience Level

Full TimeJob Type

UnknownVisa

Marketing, Communications, Public RelationsIndustries

Requirements

7-10+ years of experience supporting senior executive(s) in a fast-paced, high-growth environment such as communications, professional services, law, consulting, or similar field
Sharp organizational instincts
Excellent communication skills
Ability to manage complex projects and competing priorities with discretion and confidence
Experience in executive support and operational project management (strongly encouraged)
Based in New York, N.Y. office on a hybrid basis, 3-4 days per week

Responsibilities

Drive effectiveness by managing the complex and fast-moving priorities of 2 senior leaders (COO and CFO), ensuring their time, focus, and attention are aligned with the firm’s most pressing business and client objectives
Provide strategic support, including proactive calendar and time management, preparation for high-stakes internal and external meetings, organizational updates, project tracking, and timely follow-ups that drive accountability and outcomes
Serve as a gatekeeper and trusted partner, prioritizing time and engagements to ensure alignment with business and client priorities
Anticipate operational and administrative needs, proactively managing logistics, materials, and communications to ensure seamless day-to-day operations
Manage and coordinate complex domestic and international travel arrangements, including itineraries, accommodations, and logistics
Prepare, review, and track expense reports, invoices, and related administrative documentation
Partner with the broader leadership team to ensure Executives are equipped with materials, context, and resources for client meetings, internal initiatives, and firm-wide priorities
Handle confidential information with integrity, discretion, and professionalism
Act as a culture and team connector, helping to organize team-building moments, staff engagement activities, and internal communications in partnership with leadership

Skills

Key technologies and capabilities for this role

PMOFinance OperationsProject ManagementExecutive SupportOrganizational ManagementStrategic OperationsCommunication SkillsLogistics ManagementPriority Management

Questions & Answers

Common questions about this position

Is this role remote or office-based?

This role is based in the New York, N.Y. office on a hybrid basis, requiring 3-4 days per week in the office.

What skills are required for the Manager, PMO and Finance Operations role?

The role requires sharp organizational instincts, excellent communication skills, and the ability to manage complex projects and competing priorities with discretion and confidence. Experience supporting senior executives in fast-paced environments such as communications, professional services, legal, or consulting is essential.

What is the salary or compensation for this position?

This information is not specified in the job description.

What is the company culture like at Orchestra?

Orchestra is committed to building and maintaining a diverse staff, recognizing that its continued success depends on hiring and retaining high-quality creative professionals with a variety of backgrounds and experiences. Opportunities for advancement exist, and the company is committed to helping all staff develop and grow.

What makes a strong candidate for this role?

Strong candidates have a blend of executive support and operational project management experience, particularly from fast-paced environments in communications, professional services, legal, consulting, or adjacent fields.

Orchestra Bio

Facilitates biotech collaborations through software

About Orchestra Bio

Orchestra.bio improves the biotech industry by facilitating partnerships among biotech firms, CROs, CDMOs, and biopharmaceutical companies. Their software platform addresses the challenges of collaboration, making it easier and safer for organizations to work together. This focus on enhancing collaboration sets them apart from competitors, as they aim to streamline the process of bringing biotech products to market. The goal of Orchestra.bio is to increase operational efficiency and speed up the development of life-saving therapeutics and other biotech innovations.

San Francisco, CaliforniaHeadquarters

2022Year Founded

VENTURE_UNKNOWNCompany Stage

Enterprise Software, BiotechnologyIndustries

11-50Employees

Risks

Emerging biotech software platforms could erode Orchestra.bio's market share.

Rapid AI advancements may outpace Orchestra.bio's current software capabilities.

Data privacy concerns could impact Orchestra.bio's international operations.

Differentiation

Orchestra.bio focuses on enhancing biotech collaborations through innovative software solutions.

The company addresses operational challenges in cross-organizational biotech collaborations.

Orchestra.bio's platform streamlines collaboration, reducing risks and operational burdens.

Upsides

Increased demand for AI-driven drug discovery boosts need for collaboration software.

Decentralized clinical trials require robust software for managing complex collaborations.

Biopharma outsourcing to CROs and CDMOs increases demand for advanced collaboration platforms.

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