[Remote] Manager, Meeting & Tradeshow Planning at Zoetis

United States

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Not SpecifiedCompensation

N/AExperience Level

N/AJob Type

Not SpecifiedVisa

N/AIndustries

Requirements

Experience in event planning and tradeshow management
Strong business acumen with the ability to think strategically and innovatively
Experience in directing and managing multiple vendors and agency relationships
Experience in booth design and working with creative and production vendors
Demonstrated understanding of customer experience principles in B2B environment
Proficiency in managing tradeshows and multifaceted meetings and events with meticulous attention to detail
Effective organizational, project management, and communication skills
Time-management skills with the ability to multi-task while meeting deadlines
Excellent verbal and written communication skills
Capacity to find solutions when faced with unexpected challenges

Responsibilities

Oversee the end-to-end planning and execution of corporate meetings, industry conferences, and events
Manage the full event lifecycle — from strategic meeting management and budgeting to booth design, logistical planning, and onsite execution
Lead in the development and execution of exhibits and promotional assets at industry conferences
Focus on tradeshow strategy, implementation and impact measurement of Zoetis exhibit hall booth(s) and all promotional content
Work cross-functionally with marketing, sales and external agencies to ensure alignment of messaging, clear communications, and timely execution
Oversee booth concept, design, production, and setup for all events
Coordinate with creative teams and external vendors for custom booth elements, signage, and giveaways
Establish and manage working relationships with external partners to successfully execute business objectives
Deliver an exceptional customer experience while achieving business goals
Attend all conferences and manage booth logistics before, during and after conferences
Responsible for the training of the booth staff and management of all logistical support
Manage budgets to optimize spending and maximize impact
Track expenses, negotiate vendor contracts, and identify cost-saving opportunities
Manage inventory and warehoused assets throughout the year for corporate and field-based events
Own and maintain the master calendar for all tradeshows, conventions, and industry events
Plan and execute corporate sales meetings and customer events for internal stakeholders and veterinary professionals
Develop and manage budgets for each event, ensuring cost-effectiveness and accurate reporting
Oversee all logistical components including venue sourcing, contract negotiation, attendee management (registration and communication), catering, transportation, room setup, audiovisual needs, and signage
Develop detailed timelines, checklists, and run-of-show documents for each event
Coordinate attendee travel arrangements, hotel room blocks, ground transportation, and travel communications
Manage invitation lists, track responses, and communicate special accommodations
Identify cost-saving opportunities while maintaining a high-quality attendee experience
Serve as the primary onsite contact during events, managing logistics, troubleshooting issues, and ensuring all elements are executed to plan
Conduct post-event evaluations and debriefs, collect feedback, and implement improvements for future events
Reconcile event expenses and provide final reporting to stakeholders