Manager, Accounts Payable

Employment Type: Full-time

Position Overview

The Manager, Accounts Payable will be responsible for overseeing the company’s payment operations, including managing accounts payable processes, ensuring compliance, and optimizing payment systems for efficiency and scalability. This role will work closely with cross-functional teams including finance, engineering, and customer support to ensure timely and accurate processing of invoices and their related payments. The ideal candidate will have a strong background in accounts payable, payment operations, technology-driven solutions, and financial compliance, with hands-on experience in Coupa and Sage Intacct.

Responsibilities

• Manage end-to-end accounts payable process.
• Oversee reconciliation processes, ensuring payments are processed accurately and on time.
• Prepare and distribute weekly AP aging reports to support cash flow planning and vendor communications.
• Ensure compliance with applicable payment regulations, including PCI-DSS, HIPAA, and other industry standards.
• Utilize Coupa for procurement and expense management processes to streamline accounts payable and payment operations.
• Leverage Sage Intacct for financial reporting, reconciliation, and compliance tracking to maintain accurate payment records.
• Collaborate with the finance team to prepare payment reports, identify trends, and provide insights for process improvements.
• Manage month-end close tasks related to AP using FloQast, ensuring documentation and task completion.
• Ensure timely and accurate processing of 1099s, including data gathering, review, and filing.
• Develop and implement policies and procedures to ensure efficient, secure, and compliant accounts payable and payment operations.
• Assist in resolving payment-related issues for both customers and internal teams, ensuring a seamless experience.
• Lead a team of payment specialists, providing coaching, training, and support.
• Stay up-to-date with industry trends, new payment technologies, and best practices to continually improve Alto’s payment systems.

Requirements

Minimum Qualifications:

• Bachelor’s degree in Finance, Accounting, Business, or related field.
• 5+ years of experience in accounts payable and payment operations.
• 1+ years of experience managing or supervising a team.
• In-depth knowledge of payment systems and AP processing platforms.
• Experience with Coupa for accounts payable management and Sage Intacct for financial operations is required.
• Experience with payment gateway integrations and financial technology solutions.
• Strong analytical skills and ability to identify areas for process improvement.
• Excellent communication and interpersonal skills, with the ability to collaborate with cross-functional teams.
• Experience leading and managing teams to deliver results in a fast-paced environment.
• Proficient in Microsoft Excel and Google Products; experience with ERP systems is a plus.

Preferred Qualifications:

• Experience in the healthcare or pharmacy industry.
• Familiarity with emerging payment technologies (e.g., blockchain, mobile payments).

Additional Information

Physical Job Requirements:

• Ability to work at a computer terminal with monitor, keyboard, and mouse for extended periods.
• Ability to stoop, bend, and reach for equipment and supplies.
• Ability to make frequent repetitive motions required to operate a computer (wrists, hands, fingers).
• Ability to lift, carry, push, pull, and move light objects up to 20 pounds.
• Ability to effectively communicate through verbal interactions.
• Ability to discern auditory information.
• Ability to visually perceive details to perform essential job functions.

Travel Requirements:

• Occasional travel is required.
• Must be able to sit for extended periods on airplanes and/or in vehicles.
• Must be able to lift and carry luggage independently.
• Must be able to navigate long distances through airports and other travel locations independently.
• Ability to adjust to different time zones and climates.