Hybrid Executive Assistant at Williams

Columbus, Ohio, United States

Apply Now

Not SpecifiedCompensation

Mid-level (3 to 4 years)Experience Level

Full TimeJob Type

UnknownVisa

Legal, BankingIndustries

Requirements

Associate degree or advanced degree preferred. Commensurate experience may be considered in lieu of education
5+ years’ experience supporting at the executive level in a professional organization, preferably in the legal or banking industry; or experience performing administrative duties for a Williams Lea client operation for a minimum of 3 years or more
Excellent calendar management skills
Advanced scheduling and coordination abilities
Strong communication skills (written and verbal)
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Ability to troubleshoot basic software and hardware problems

Responsibilities

Utilize appropriate logs and/or tracking software for all administrative support work
Thoroughly assess job requests and ensure appropriate completion of job tasks throughout the task lifecycle
Perform administrative support, including: answering phone lines; providing customer service; editing documents for communications/memos/presentations; data entry for expenses/time/other; creating reservations/scheduling (meetings, conference rooms, A/V, hospitality, travel, concierge); content/asset management; records or other research; high volume mail support
Use established procedures, standards, and formats to complete administrative requests to client satisfaction
Communicate with team members, lead, supervisor, or client on job or deadline concerns
Meet contracted deadlines for service delivery to clients
Troubleshoot basic software or hardware problems
Help foster a proactive environment of continuous service enhancement and relationship building with the client
Perform quality assurance on work of others, as requested
Adhere to Williams Lea policies and client policies
Use equipment and supplies in a cost-efficient manner

Skills

Key technologies and capabilities for this role

Microsoft OutlookMicrosoft ExcelMicrosoft WordMicrosoft PowerPointCalendar ManagementTravel BookingExpense ReportingData EntryDocument Editing

Questions & Answers

Common questions about this position

What is the salary for the Hybrid Executive Assistant position?

The salary range is $30.75 - $31.50 per hour.

Is this a remote or onsite role?

This is an onsite position.

What skills are required for this Executive Assistant role?

Required skills include excellent calendar management, advanced scheduling and coordination abilities, strong communication skills (written and verbal), proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and ability to troubleshoot basic software and hardware problems.

What benefits does Williams Lea offer?

Benefits include various health insurance options & wellness plans (Medical, Dental, Vision, Prescription Drug), 401k Retirement Savings Plan Including Employer Match, Paid Time Off (PTO), Life Insurance, Paid Parental Leave, Short-term & Long-term Disability, Healthcare & Dependent Care Flexible Spending Accounts, and Domestic Partner Coverage.

What experience makes a strong candidate for this role?

Candidates with 5+ years of executive level support in professional organizations, preferably legal or banking, or 3+ years in Williams Lea client operations, along with an Associate degree or equivalent experience, stand out.