Front Desk Coordinator, SF (Contract) at Notion

San Francisco, California, United States

Apply Now

Not SpecifiedCompensation

Entry Level & New GradExperience Level

Full TimeJob Type

UnknownVisa

TechnologyIndustries

Requirements

2+ years of relevant workplace experience
Strong emotional intelligence (EQ) with the ability to build relationships at all levels: connect easily with people, create a sense of ease, and leave a positive impression in every interaction
Flexibility to adapt and switch between various responsibilities
Organized and detail-oriented: strong attention to detail, able to stay calm under pressure, a quick thinker, create order out of chaos
Polished communication: clear, professional, and approachable — in person, over the phone, and in writing; able to represent Notion to executives, candidates, and partners
Event experience: organizing team events with hundreds of people, as well as multi-day events with smaller groups (e.g., executive offsite)
Discreet: demonstrated ability to handle sensitive information
Maintain Fire Warden and Medical Training certifications
Based in SF; available for full-time onsite work (40 hours/week, including Mondays and Thursdays Anchor Days)

Responsibilities

Provide a warm, professional welcome to all visitors and employees, creating a positive first impression (Reception Excellence)
Anticipate needs, resolve issues quickly, and make interactions seamless for candidates, executive visitors, or new hires (Experience Stewardship)
Efficiently log and distribute all incoming mail and packages, maintaining an organized package room and timely delivery system (Package & Mail Management)
Submit candidate registration and building tickets, and communicate office maintenance concerns (Building Coordination & Communication)
Manage Notion’s entry points, verify identification badges, and process visitor registration through Envoy while ensuring all security protocols are followed (Access Control & Security)
Facilitate seamless visitor experiences during events by managing registration, badge distribution, NDA completion, and coordinating with the Env Team (Event Support)
Maintain detailed daily logs, incident reports, and security documentation; promptly report maintenance and safety issues (Administrative Accuracy)
Respond effectively to emergencies, coordinate evacuations with the Environment team and first responders (Emergency Preparedness)
Ensure ongoing communication with building management and emergency services (Building Safety)

Skills

Customer Service

Reception

Visitor Management

Mail Handling

Office Operations

Event Support

Access Control

Safety Protocols

Notion

Versatile productivity and collaboration platform

About Notion

Notion is a workspace platform designed to enhance productivity and collaboration for a wide range of users, from startups to large enterprises. It combines various tools into a single platform, allowing teams to write, plan, and share their work efficiently. Users can start with a free version and upgrade to paid plans as their needs grow. Key features include customizable notes and documents, project management tools, and a drag-and-drop interface for easy page creation. Notion also includes an AI-powered Q&A feature that provides instant answers to user queries, helping to centralize knowledge. The platform supports multiple languages and has a strong global community that contributes content and organizes events.

San Francisco, CaliforniaHeadquarters

2016Year Founded

$325.9MTotal Funding

LATE_VCCompany Stage

Enterprise Software, AI & Machine LearningIndustries

5,001-10,000Employees

Benefits

Medical, dental & vision insurance

PTO

Mental health & wellbeing package

Parental leave

Fertility coverage

Retirement matching

Commuter benefits

Monthly stipend

Risks

Increased competition from AI-enhanced tools like Evernote.

Potential trust issues with AI features due to factual inaccuracies.

User resistance to adopting new productivity tools.

Differentiation

Notion combines note-taking, task management, and databases into a single platform.

The platform offers customizable workspaces for personal and collaborative use.

Notion AI assists with tasks like text generation and predictive analytics.

Upsides

Integration with Slack and Google Drive enhances workflow automation.

Acquisition of Skiff strengthens Notion's privacy offerings.

Standalone apps like Notion Calendar expand Notion's modular productivity solutions.

Land your dream remote job 3x faster with AI

Try Jobo Free