Executive Assistant to CEO (Temporary) at Notable

San Mateo, California, United States

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Not SpecifiedCompensation

Mid-level (3 to 4 years)Experience Level

Full TimeJob Type

UnknownVisa

Healthcare, AI, HealthtechIndustries

Requirements

3+ years of experience as an Executive Assistant (5+ years preferred), including experience supporting CEO and C-suite executives
Exceptional organizational skills with demonstrated ability to manage competing priorities
Advanced proficiency in Google Workspace
Outstanding written and verbal communication skills
Problem-solving mindset with strong attention to detail
Ability to maintain strict confidentiality and exercise discretion
Excellent judgment and decision-making capabilities
Strong interpersonal skills and professional demeanor
Proactive approach to anticipating needs

Responsibilities

Provide dedicated administrative support to the CEO, managing daily operations and priorities
Coordinate complex calendar management, including scheduling meetings, resolving conflicts, and ensuring the CEO is properly prepared for each engagement
Handle sensitive information and communications with discretion and professionalism
Arrange domestic and international travel, including comprehensive itineraries, accommodations, and necessary documentation
Draft and edit correspondence, presentations, and other business documents
Facilitate effective communication between the CEO and internal/external stakeholders
Support office operations and maintenance, ensuring a professional work environment
Coordinate office supplies, vendors, and service providers
Support onboarding processes for new executive team members
Lead and coordinate special projects as assigned by the CEO
Track project milestones and ensure timely completion of deliverables
Prepare and distribute meeting minutes and follow up on action items
Assist in the preparation of board meetings and executive presentations
Manage expense reports and budget tracking for executive leadership

Skills

Key technologies and capabilities for this role

Executive AssistanceOrganizational SkillsCalendar ManagementTravel CoordinationBusiness AcumenFast-Paced Environment

Questions & Answers

Common questions about this position

Is this position remote or onsite?

This is an onsite position.

What is the salary or compensation for this role?

This information is not specified in the job description.

What key skills are required for the Executive Assistant role?

The role requires exceptional organizational abilities, strong business acumen, complex calendar management, discretion with sensitive information, and professionalism.

What is the company culture like at Notable?

Notable's culture is purposeful in pursuit of their mission to transform healthcare, providing opportunities to do the best work with top teammates, have fun, and achieve great things together.

What makes a strong candidate for this Executive Assistant position?

A strong candidate excels in a fast-paced environment, has exceptional organizational skills, strong business acumen, and can anticipate needs while managing calendars and handling sensitive information with professionalism.

Notable

Intelligent automation platform for healthcare providers

About Notable

Notable Health offers an intelligent automation platform that streamlines administrative and patient-facing workflows for healthcare providers. The platform automates tasks like scheduling and care gap outreach, allowing for a more efficient and personalized patient experience. It is designed for hospitals and medical groups, helping them tackle staffing shortages and improve operational efficiency. Clients benefit from a quick implementation process and have reported high satisfaction rates and improved workflow capacity.

San Mateo, CaliforniaHeadquarters

2017Year Founded

$115.9MTotal Funding

SERIES_BCompany Stage

Enterprise Software, HealthcareIndustries

201-500Employees

Risks

Competition from startups like Plenful and Infinitus could impact Notable's market share.

Growing voice tech adoption may require Notable to enhance its capabilities.

Rapid AI spending increase could lead to heightened competition and innovation pressure.

Differentiation

Notable automates over a million healthcare workflows daily, enhancing operational efficiency.

The platform integrates seamlessly with Oracle Health, offering personalized patient experiences.

Notable's AI-powered assistant uses conversational AI to streamline patient interactions.

Upsides

Healthcare AI spending is projected to double, boosting demand for Notable's solutions.

Notable's quick 4-6 week implementation offers rapid ROI for healthcare providers.

Positive client feedback highlights Notable's impact on patient satisfaction and operational efficiency.

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