Executive Assistant to CEO - Full Time at Jet Support Services

Lilydale, Victoria, Australia

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Not SpecifiedCompensation

Mid-level (3 to 4 years), Senior (5 to 8 years)Experience Level

Full TimeJob Type

UnknownVisa

Disability Services, Non-ProfitIndustries

Requirements

Strong understanding of governance processes and standards for Board and Committee support
Proficiency in managing confidential information and records
Excellent judgment and prioritization skills for triage and horizon scanning
Ability to monitor inboxes, calendars, and sector intelligence effectively
Knowledge of delegation of authority and workflow management
Experience in executive coordination, including meeting orchestration and minute-taking
Skills in preparing briefing notes, talking points, and light analytics
Capability to maintain decision and action logs with follow-up tracking
Strategic thinking to link ideas, people, and initiatives organization-wide
Discretion and ability to act as a trusted advisor and sounding board to the CEO
Proficiency in stakeholder liaison and relationship management

Responsibilities

Coordinate CEO inputs for Board and Committee meetings, ensuring timely, accurate, and compliant submissions
Manage Board and governance workflows (e.g., board calendar, paper uploads, action tracking) and maintain records
Advise on preparation and review of Board papers for strategic alignment and quality
Prepare briefing packs for CEO in board and sector forums
Partner with CEO and Governance team for streamlined Board processes
Monitor CEO inbox, calendars, and sector intelligence to identify priorities, risks, and opportunities
Act as triage point, prioritizing and actioning issues on CEO's behalf
Maintain forward view of commitments, surface conflicts with options
Shepherd approval packs per Delegation of Authority
Orchestrate CEO’s operating rhythm and recommend improvements
Coordinate ELT meetings (agendas, pre-reads, logistics, minutes, actions)
Prepare briefing notes, talking points, and analytics for decision support
Maintain and track decision/action logs to closure
Follow up on Board/ELT action items
Link ideas, people, and initiatives for enterprise coherence
Provide honest feedback and insight as CEO confidante
Attend meetings on CEO's behalf for alignment and representation
Liaise with internal/external stakeholders, managing relationships professionally
Coordinate logistics for CEO participation in national forums

Skills

Governance Support

Board Management

Executive Assistance

Calendar Management

Inbox Management

Confidentiality

Strategic Planning

Action Tracking

Briefing Preparation

Workflow Management

Jet Support Services

Provides aircraft maintenance and financial services

About Jet Support Services

Jet Support Services, Inc. (JSSI) specializes in providing maintenance support and financial services for the business aviation sector, catering to owners and operators of jets, turboprops, helicopters, and piston aircraft. The company’s main product is the Hourly Cost Maintenance Program (HCMP), which allows clients to manage their maintenance expenses with predictable, fixed hourly rates covering everything from routine inspections to major overhauls. JSSI also offers parts leasing services, enabling clients to efficiently order necessary parts for their aircraft, and advisory services that provide expert guidance on maintenance and management. What sets JSSI apart from competitors is its comprehensive suite of services designed to enhance the efficiency and reliability of aircraft maintenance, along with its strong focus on customer support. The company aims to minimize downtime for its clients and maximize the operational readiness of their aircraft.

Chicago, IllinoisHeadquarters

1989Year Founded

DEBTCompany Stage

Financial Services, AerospaceIndustries

201-500Employees

Benefits

Health coverage - We win at wellness. At JSSI, we believe that healthy and happy employees are better poised to make an impact in today’s global workforce. To that end, we provide industry-leading benefits plans that stay competitively priced for our employees and their families year after year.

Paid time off - We win at work-life balance. Our vacation benefits are highly competitive and increase based on tenure. In addition to our generous package of vacation, holidays, and sick days, JSSI also offers a Charitable Services Day in which employees are paid for a day of volunteering with a charity of their choosing.

Retirement package - We help prepare for a winning future. We all know the importance of saving for the future. In an effort to encourage our employees to plan for their retirement, JSSI provides an employer match to employee 401(K) contributions by matching 75% of employee contributions on up to 6% of eligible earnings.

Transporation - Move to win. Our commuter benefits plan gives JSSI employees the opportunity to set aside pre-tax dollars to put towards the inevitable use of parking and/or public transit to get to work each day.

Risks

Increased competition from companies advancing sustainable aviation technologies may impact JSSI's market share.

Expansion in Latin America poses risks related to economic instability and regulatory challenges.

Recapitalization may lead to increased financial scrutiny and pressure on operational decisions.

Differentiation

JSSI offers the only hourly cost maintenance program for all business aircraft types.

JSSI's global network of certified technical advisors ensures comprehensive maintenance support.

JSSI Parts Leasing provides efficient parts ordering and leasing for various aircraft models.

Upsides

JSSI's expansion in Latin America captures growing demand in the business aviation market.

The introduction of JSSI PartsHub enhances operational efficiency for clients.

Strong financial backing from Blackstone supports JSSI's growth and innovation.

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