Executive Assistant, CEO & CFO at Ceribell

Sunnyvale, California, United States

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Not SpecifiedCompensation

Senior (5 to 8 years)Experience Level

Full TimeJob Type

UnknownVisa

Healthcare, Medical TechnologyIndustries

Requirements

10+ years of experience directly supporting C-suite executives (CEO, CFO, COO, etc.), ideally in a high-growth technology or medical device environment
Demonstrated mastery in calendar management and travel logistics for multiple executives
Advanced proficiency in Google Workspace (Docs, Sheets, Slides, Calendar, Meet) and Microsoft Office 365 (Word, Excel, PowerPoint, Outlook)
Experience managing expenses and corporate credit cards in Emburse/Certify, or equivalent systems
Exceptional written and verbal communication skills; proven ability to interface with board members, investors, and physicians
Strong attention to detail, organizational excellence, and follow-through on deliverables
Proven discretion handling confidential and sensitive company information
Experience coordinating Board of Directors logistics or investor communications
Demonstrated success in event and meeting planning (retreats, off-sites, small corporate functions)

Responsibilities

Manage complex and rapidly changing calendars for the CEO and CFO, ensuring priorities are clearly defined and scheduling conflicts are resolved quickly
Coordinate all aspects of domestic and international travel, including flights, accommodations, ground transportation, and detailed itineraries
Prepare and organize materials for leadership and board meetings, including agendas, presentations, and follow-up actions
Process and reconcile expense reports and corporate credit card transactions using platforms such as Emburse/Certify, Concur, or Expensify
Create, edit, and format professional presentations, reports, and communications using both Google Workspace and Microsoft Office 365
Handle confidential information with discretion and professionalism while maintaining trusted relationships with internal and external stakeholders
Track executive deliverables and key initiatives to ensure deadlines are met and priorities remain aligned across the leadership team
Plan and execute executive meetings, team offsites, and small corporate events, including vendor coordination and budgeting
Collaborate closely with the People & Culture, Finance, and Legal teams to support organizational initiatives and maintain efficient internal processes

Skills

Google Workspace

Microsoft Office 365

Concur

Expensify

Emburse

Certify

Calendar Management

Travel Coordination

Expense Reconciliation

Presentation Preparation

Board Meeting Coordination

Ceribell

EEG devices for monitoring brain activity

About Ceribell

Ceribell focuses on developing medical devices that utilize electroencephalogram (EEG) technology to monitor brain activity. Their main product, the Ceribell EEG Headband and Recorder, is designed for use by trained healthcare providers in professional settings. These devices help gather important data about a patient's brain activity, which healthcare professionals can analyze to make informed treatment decisions, especially in urgent situations like Nonconvulsive Status Epilepticus (NCSE), where timely intervention is crucial. Unlike some other EEG devices, Ceribell's products do not provide diagnostic conclusions or automated alerts; they serve purely as data collection tools. Ceribell differentiates itself by emphasizing the speed and efficiency of data gathering, which is vital in critical care scenarios. The company's goal is to enhance the ability of healthcare providers to monitor and respond to neurological conditions effectively.

Mountain View, CaliforniaHeadquarters

2014Year Founded

$146.9MTotal Funding

SERIES_CCompany Stage

HealthcareIndustries

201-500Employees

Benefits

Health Insurance

Dental Insurance

Vision Insurance

Life Insurance

Disability Insurance

Unlimited Paid Time Off

Paid Holidays

Parental Leave

Annual Bonus Opportunity

Company Equity

Phone/Internet Stipend

Risks

Emerging AI-powered EEG technologies increase competition, threatening Ceribell's market share.

Regulatory scrutiny on AI medical devices could lead to compliance costs and delays.

Scaling production post-IPO may cause supply chain bottlenecks, affecting delivery timelines.

Differentiation

Ceribell's EEG system is FDA cleared and requires no specialist interpreter.

The Brain Stethoscope function converts brainwaves to sound for easy seizure detection.

Ceribell's EEG system can be set up in 6 minutes by any healthcare provider.

Upsides

AI integration enhances Ceribell's diagnostic capabilities, providing a competitive market edge.

Growing EEG market demand due to rising neurological disorders benefits Ceribell's product sales.

Point-of-care testing trend supports adoption of Ceribell's portable EEG system.

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