Executive Assistant - ATSC at Johnson & Johnson

Spring House, Pennsylvania, United States

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Not SpecifiedCompensation

Mid-level (3 to 4 years)Experience Level

Full TimeJob Type

UnknownVisa

Healthcare, Pharmaceuticals, MedTechIndustries

Requirements

High School Diploma required; Associate degree preferred
A minimum of 6 years of administrative support experience, including 2+ years supporting VP or senior leadership
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Familiarity with Concur, ARIBA, SharePoint, Teams, Zoom, and other productivity tools
Strong calendar management and organizational skills
Excellent written and verbal communication skills

Responsibilities

Manage complex, dynamic calendars across multiple time zones
Schedule meetings (virtual and in-person), including logistics, technology setup, agendas, and materials
Organize large internal meetings and events, both onsite and offsite
Arrange domestic and international travel via Concur and prepare/reconcile expense reports promptly
Serve as a primary point of contact between VPs and internal/external stakeholders
Draft, edit, and manage highly confidential correspondence
Provide timely updates and reminders for deadlines and events
Maintain SharePoint sites, distribution lists, and organizational charts
Coordinate recruiting activities, candidate interviews, and onboarding/offboarding processes
Support departmental planning by compiling data and preparing presentations
Process contracts, purchase orders, and agreements in ARIBA and e-marketplace
Liaise with vendors regarding invoices and PO status
Assist with budget tracking and accruals
Ensure adherence to company policies, procedures, and industry regulations
Maintain discretion and independent judgment in problem-solving
Attend team meetings to stay informed on priorities
Champion and provide recommendations for team culture
Flexibility to support events outside normal business hours

Skills

Executive Support

Calendar Management

Travel Coordination

Meeting Coordination

Administrative Support

Organization

Johnson & Johnson

Healthcare products in pharmaceuticals and devices.

About Johnson & Johnson

Johnson & Johnson operates in the healthcare sector with three main areas: pharmaceuticals, medical devices, and consumer health products. In the pharmaceuticals segment, the company develops prescription drugs for various medical conditions such as cancer and infectious diseases. The medical devices segment provides products used in surgeries and other medical procedures, while the consumer health segment offers over-the-counter products, including baby care and personal health items. Johnson & Johnson generates revenue through direct sales and partnerships, and it invests significantly in research and development to create new products that meet the needs of consumers and healthcare providers. The company stands out from competitors by emphasizing diversity, equity, and inclusion in its workplace, fostering an environment where employees can share their perspectives. Its goal is to improve patient outcomes and enhance the overall health and well-being of individuals globally.

New Brunswick, New JerseyHeadquarters

1886Year Founded

IPOCompany Stage

HealthcareIndustries

10,001+Employees

Risks

J&J faces a class action lawsuit in Australia over ineffective cold and flu medications.

Former J&J executives joining other firms could lead to increased competition.

Ongoing legal battles, like the lawsuit against Cigna, pose financial liabilities for J&J.

Differentiation

J&J operates in three segments: pharmaceuticals, medical devices, and consumer health.

The company invests heavily in R&D for innovative medical solutions and products.

J&J is committed to diversity, equity, and inclusion in its workplace culture.

Upsides

J&J's collaboration with Helsinki University Hospital focuses on value-based healthcare models.

The rise of personalized medicine offers J&J opportunities in targeted therapies.

Increased focus on digital health solutions presents expansion opportunities for J&J.

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