Executive Assistant at Journera

London, England, United Kingdom

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£38,000 – £45,000Compensation

Junior (1 to 2 years), Mid-level (3 to 4 years)Experience Level

Full TimeJob Type

UnknownVisa

Design, Creative IndustriesIndustries

Requirements

Demonstrable high-level experience (approximately 3+ years) as an Executive Assistant supporting at Founder, Director, and/or C-Suite level
Excellent organisational and prioritisation skills with a proven capability to multitask, coordinate a demanding workload, and remain agile to evolving and ever-changing circumstances
Experience supporting a business leader to deliver business-critical information across their interactions, including but not limited to creating presentation decks
Experience minuting meetings and diligently drawing out action notes for follow up
Experience acting as the first point of contact for a business leader, deciphering communication priorities
Experience sustaining key relationships with a variety of stakeholders and business-critical networks, including hosting and catering as appropriate
Demonstrable experience managing complex travel and accommodation arrangements, including producing travel itineraries
Experience project managing operational initiatives
Ability to treat confidential information with absolute discretion
High levels of flexibility and adaptability
Strong interpersonal skills and attention to detail
Numerate, with coherence around business financials in order to populate metrics in reporting packages

Responsibilities

Working closely with the COO and MD to understand priorities for time and preferred working style, adapting to each individual need
Complex global diary coordination, organising meetings—both conference/video calls and in-person—and being reactive to schedule and/or availability changes
Screening and triaging emails, calls, and coordinating enquiries and requests
Welcoming guests to meetings and arranging catering, refreshments, and/or restaurant bookings as required on behalf of the COO and MD
Assisting the executives and their team with meeting preparation, including collating materials and information ahead of time or preparing decks or reports on their behalf
Minute-taking in meetings and noting action points as required, disseminating those action points to other team members
Booking flights/accommodation and producing travel itineraries
Managing and submitting in a timely manner all business expenses for the COO and MD
Ad hoc internal project management on behalf of the executive, ensuring internal special initiatives with multiple senior stakeholders remain on track and raising issues to the executive if any are blocked

Skills

diary coordination

email management

travel coordination

Microsoft Office

Google Workspace

communication

organisation

attention to detail

Journera

Real-time travel data and insights platform

About Journera

Journera provides real-time data and insights to improve the travel experience for guests. Its main product, JourneyVision, collects data on various travel events like early arrivals, late departures, and flight delays. This information helps airlines, hotels, and car rental services offer personalized services to travelers based on their specific situations. Journera's platform connects to travel companies through APIs, allowing them to access and utilize this data effectively. Unlike its competitors, Journera focuses on integrating data from multiple sources to enhance operational efficiency and create additional revenue opportunities for travel businesses. The company's goal is to set a new standard in the travel industry by using real-time data to enhance guest experiences.

Chicago, IllinoisHeadquarters

2016Year Founded

$29.8MTotal Funding

SERIES_BCompany Stage

Data & Analytics, Consumer Software, Enterprise SoftwareIndustries

11-50Employees

Executive Assistant at Journera

Requirements

Responsibilities

Skills

Journera

About Journera

Benefits

Unlimited paid time off

Family leave

401K matching program

Medical, dental, vision, health & well-being benefits

Annual personal development investment

Annual community investment

Annual personal travel reimbursement

Support for remote and/or in office work preferences

Risks

Journera shut down due to profitability issues.

Increased competition from platforms like Amadeus and Sabre.

Reliance on subscription model may be risky during economic downturns.

Differentiation

Journera offers real-time data exchange for seamless travel experiences.

The JourneyVision platform captures real-time travel data for personalized services.

Journera's APIs enable integration of multiple data sources for actionable insights.

Upsides

Journera's Traveler Attribute Suite enhances customer value understanding.

TripSignals platform aims to reduce travel disruptions and improve experiences.

Recognition as a 'World's Most Innovative Company' boosts market position.

Sr Administrative Assistant