Executive Assistant at Riveron

Detroit, Michigan, United States

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$74,000 – $102,000Compensation

Mid-level (3 to 4 years)Experience Level

Full TimeJob Type

UnknownVisa

Professional ServicesIndustries

Requirements

Bachelor’s degree or equivalent experience
5+ years of administrative experience supporting Senior level executive management required
Notary Public certificate desired but not required
Experienced in coordinating complex international and domestic travel arrangements for executives, including flights, accommodations, itineraries, and logistics to ensure seamless travel experiences
Mastery of Microsoft Office Products
Basic knowledge of IT and how to configure office equipment
Strong initiative with ability to independently assess and improve operational efficiencies of normal work tasks
Excellent time management and prioritization skills; must be able to handle several tasks at once in a fast-paced environment
Takes pride in work, exhibiting accuracy and attention to detail
Entrepreneurial spirit and a solution-oriented mindset
Ability to work in ever-changing, dynamic environments
Ability to craft and deliver written and oral messages, and make recommendations to a variety of audiences, including client leadership and internal teams
Desire to get involved in the Riveron culture and internal initiatives, including community service, training, interviewing, intramurals, and other social/networking activities

Responsibilities

Screen incoming calls, field questions, and respond independently when possible; exercise judgment and discretion to monitor all incoming/outgoing communications
Maintain and update professional contacts in Outlook
Manage calendars; act as a "gatekeeper" and prioritize business for time efficiency, anticipating and resolving any potential scheduling conflicts; coordinate on-site and off-site meetings
Organize comprehensive business travel arrangements (domestic and international); provide detailed itineraries, compile necessary travel documentation, and anticipate all travel needs (hotel accommodations, air, ground transportation, meal reservations, entertainment, etc.)
Prepare expense reports and reconcile monthly credit card accounts in a timely and thorough manner
Plan, coordinate, and execute event logistics including food and beverage, guest rooms, evening events and happy hours, audio/visual equipment, vendor proposals/invoices, and meeting related travel
Assist in supporting business and market development activities
Assist in the creation of meeting materials including agendas and presentations and shipping meeting materials
Maintain efficient filing and organization of correspondence, reports, and meeting materials
Serve as a Receptionist/Front Desk Coordinator greeting guests; serve as a liaison for vendors and property management services
Greet new hires and coordinate day one logistics
Collaborate with all internal departments and be the Miami point of contact for all local items
Maintain, organize, and keep neat and clean the break room, supply room and reception area; order and stock kitchen and office supplies
Manage ad-hoc projects as requested and provide backup to other assistants in their absence

Skills

Executive Support

Travel Coordination

Microsoft Office

Office Equipment Configuration

Time Management

Call Screening

Riveron

Consulting firm for performance improvement and advisory

About Riveron

Riveron enhances business performance and explores new opportunities across various industries, including aerospace, healthcare, and technology. They provide tailored advisory services such as tax advisory, financial restructuring, and strategic consulting, acting as an extension of their clients' management teams. Riveron differentiates itself through a hands-on approach and a unified brand strategy that integrates multiple consulting firms, allowing for comprehensive solutions. Their goal is to help businesses navigate complex challenges and achieve strategic objectives.

Dallas, TexasHeadquarters

2006Year Founded

$5.2MTotal Funding

BUYOUTCompany Stage

Consulting, Government & Public Sector, Financial ServicesIndustries

201-500Employees

Benefits

Flexible Work Hours

Professional Development Budget

Hybrid Work Options

Risks

Integration challenges with Yantra may disrupt operations if not managed effectively.

South Florida expansion could strain resources if market growth expectations aren't met.

Technological integration issues with Numeric partnership may impact service delivery.

Differentiation

Riveron combines consulting, public accounting, and industry expertise for tailored business solutions.

The firm partners with private equity, corporations, and lenders for strategic transformations.

Riveron's integration of Conway MacKenzie, Winter Harbor, and GBI Consulting enhances service offerings.

Upsides

Riveron's acquisition of Yantra strengthens technology support for CFOs in tech-enabled sectors.

Expansion into South Florida taps into a fast-growing hub for private equity.

Partnership with Numeric offers AI-driven financial management solutions for improved financial clarity.

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