Executive Assistant at Hightouch

San Francisco, California, United States

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Not SpecifiedCompensation

Mid-level (3 to 4 years)Experience Level

Full TimeJob Type

UnknownVisa

Technology, AI, SaaSIndustries

Requirements

Experience supporting C-level or senior executives in a high-growth, fast-paced environment
Proven ability to manage multiple high-priority tasks with precision and calm under pressure
Exceptional written and verbal communication skills
High emotional intelligence, with the ability to build trust and rapport across all levels of the organization
Tech-savvy, with mastery of modern productivity and collaboration tools
A proactive mindset, always looking for ways to improve processes and anticipate needs before they’re voiced
Must be based in San Francisco and available to work onsite at the office Tuesday through Thursday each week
Talented, intellectually curious, and motivated

Responsibilities

Be the strategic right-hand to two senior executives—anticipating needs, solving problems before they arise, and enabling them to focus on the highest-impact work
Own complex calendar and priority management—balancing internal meetings, external engagements, and heads-down work time with flawless scheduling judgment
Manage communications and inboxes—draft, edit, and send high-quality correspondence on behalf of executives, ensuring the right messages land at the right time
Project manage key initiatives—drive progress on critical cross-functional projects, tracking deliverables and holding stakeholders accountable
Run the San Francisco office—oversee daily operations, vendor relationships, supply management, and office culture to ensure a smooth and inspiring workspace
Travel coordination—plan end-to-end travel arrangements, itineraries, and logistics for domestic and international trips
Confidentiality and discretion—handle sensitive information with the highest level of professionalism
Adapt on the fly—thrive in ambiguity, pivot quickly as priorities shift, and take ownership beyond the job description to get things done
Be a culture carrier—support company-wide programs, events, and initiatives that keep the team connected and motivated

Skills

Key technologies and capabilities for this role

Executive SupportStrategic ThinkingOrganizationProblem SolvingCommunicationOffice ManagementCalendar ManagementProactive Anticipation

Questions & Answers

Common questions about this position

Is this Executive Assistant role remote or based in an office?

The role requires running the San Francisco office and partnering with executives there, though the company has team members worldwide.

What skills are required for the Executive Assistant position?

Key skills include strategic thinking, master organization, proactive problem-solving, complex calendar management, communication, project management, and handling confidentiality with discretion.

What is the company culture like at Hightouch?

The team focuses on meaningful customer impact, uses a first-principles mindset, moves quickly and efficiently, and treats each other with compassion and kindness. They seek strong communicators with a growth mindset who are motivated and persistent.

What does the Executive Assistant role entail?

Responsibilities include being a strategic partner to two executives, managing calendars and communications, project managing initiatives, running the San Francisco office, coordinating travel, and handling confidential information in a fast-paced startup.

What is the salary or compensation for this role?

This information is not specified in the job description.

Hightouch

Syncs live customer data across platforms

About Hightouch

Hightouch syncs live customer data into various tools that businesses use, ensuring that this data is current and accessible for better decision-making. It operates in the data integration market, focusing on Reverse ETL, which moves data from a warehouse into SaaS applications for real-time use. Hightouch stands out by securely handling sensitive information and integrating with various tools, making it a versatile solution for data teams. The company's goal is to help businesses enhance their operational efficiency by keeping customer data synchronized across multiple platforms.

San Francisco, CaliforniaHeadquarters

2018Year Founded

$89.7MTotal Funding

LATE_VCCompany Stage

Data & Analytics, Enterprise Software, HealthcareIndustries

201-500Employees

Benefits

Competitive salary - We offer competitive salary and meaningful equity. We also offer 401k for our US employees.

Remote friendly - Visit the San Francisco and New York headquarters up to 4x’s a year to bond with your fellow teammates.

Flexible PTO - Downtime is just as important as on time and your teammates will support you while you relax and recharge.

Wellness - We offer a monthly wellness stipend, wellness days each quarter, and virtual yoga classes.

Core benefits - For full-time US-based employees, we cover all health benefit premiums, 50% for dependents, and life insurance.

Parental leave - We value and support the family planning process. We provide up to 16 weeks for parents.

Risks

Increased competition from Census and Grouparoo may impact Hightouch's market share.

Stricter European privacy regulations could complicate operations and increase compliance costs.

Economic downturns might affect subscription renewals and new customer acquisition.

Differentiation

Hightouch specializes in Reverse ETL, moving data from warehouses to SaaS applications.

The platform ensures real-time data activation for personalized marketing and sales optimization.

Hightouch offers HIPAA-compliant data handling, crucial for healthcare and sensitive data sectors.

Upsides

Hightouch's AI Decisioning enhances lifecycle marketing with precise targeting and personalization.

The partnership with The Trade Desk expands Hightouch's reach in European advertising markets.

Composable CDP trend supports Hightouch's flexible, customizable data solutions for businesses.

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