Executive Assistant at RingCentral

Manila, Metro Manila, Philippines

Not SpecifiedCompensation

Entry Level & New Grad, Junior (1 to 2 years)Experience Level

Full TimeJob Type

UnknownVisa

Technology, BPO, UCaaSIndustries

3-5 years of experience in an administrative, coordination, or financial support role
Direct experience with expense reporting via Concur (must-have)
Able to maintain a flexible, pleasant, and welcoming attitude when interacting with internal staff, high-level clients, and external stakeholders
Exceptional attention to detail and superior organizational and time management skills
Graduate of any 4 to 5-year College Course
Self-starter and driven with a proactive, "can-do" attitude and willingness to take initiative
Professional discretion and proven ability to handle confidential information
Strong verbal and written communication skills, excellent interpersonal skills, and high customer service focus
Ability to collaborate across multiple functions, build trusting relationships remotely, and work independently or as a team player
Analytical and reporting skills, including generating reports using Excel (vlookup, pivots, etc.) for recurring and ad hoc needs
Highly proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and/or Google Workspace
Willing to work on night shift
Familiarity with expense software (e.g., Concur, Expensify) or similar financial tools is highly desirable

Prepare, submit, and track detailed expense reports for executives using designated accounting software
Gather and reconcile receipts, ensuring compliance with company policies
Monitor and manage executive corporate card statements, resolving any discrepancies quickly
Provide general administrative support, including scheduling, calendar management, travel booking, and correspondence (as needed)
Organize and maintain executive files and records, both physical and digital
Act as a professional and friendly point of contact between the executive and internal/external stakeholders
Assist in the execution of small projects and initiatives as directed by the executive
Track project deadlines, gather necessary materials, and help draft preliminary reports or presentations
Coordinate meetings and follow-up actions related to ongoing projects