Events Operations Specialist at Jane Street

London, England, United Kingdom

Apply Now

Not SpecifiedCompensation

Mid-level (3 to 4 years)Experience Level

Full TimeJob Type

UnknownVisa

Financial ServicesIndustries

Requirements

5-7 years of experience with end-to-end event planning and operations in a large venue, hotel, or corporate environment (experience in professional/financial services is a plus)
Excellent written and verbal communicator with a strong client service mindset
Highly organised project manager who can run multiple events at once and adapt to shifting priorities
Skilled at vendor and supplier management and negotiation
Proficient with event management systems (EMS or similar), CRM tools, and G-Suite
Calm under pressure, detail-oriented, proactive, and comfortable making sound judgments with limited guidance
Effective working both independently and across teams; able to handle sensitive information with discretion
Willing to work a flexible schedule, including evening and weekend events as required
Having CMP and DES certifications are pluses
Fluent in English

Responsibilities

Plan, coordinate, and run events in the in-office conference centre, including multi-day programmes
Partner with internal stakeholders and external vendors
Own logistics and budgets end-to-end
Be a steady on-site presence to ensure a seamless experience for attendees
Create detailed runs of show, floor plans, staffing plans, cue sheets, and logistics
Coordinate across several teams, aligning timelines and communications, and keeping stakeholders informed
Uphold best-in-class standards for space, aesthetics, and safety
Act as the on-the-floor owner during programmes, helping to walk spaces, verify setups, and triage issues in real time
Make smart trade-offs under pressure to manage programme goals and client experience, escalate when needed, and close the loop with post-event debriefs and metrics
Develop programmes to support growth and create events that meet client objectives
Manage the event pipeline and master calendar, and coordinate room holds and allocations
Manage and oversee partner event staff, ensuring service standards and overseeing performance on event days
Maintain and improve operational tools (e.g., templates, runs of show, layouts, checklists, playbooks)
Drive continuous improvement through post-mortems, feedback collection, and process updates
Maintain vendor relationships and monitor performance
Track budgets, reconcile invoices, and maintain accurate financial records
Partner with AV/Tech teams to define technical requirements and acceptance criteria, and schedule testing and rehearsals
Keep client-facing collateral current so that both clients and internal teams can easily understand space capabilities and services

Skills

Key technologies and capabilities for this role

Event PlanningLogistics ManagementBudget TrackingVendor ManagementStaff OversightFloor PlanningAV CoordinationFinancial ReconciliationProcess ImprovementStakeholder CommunicationCrisis TriagePost-Event Debriefs

Questions & Answers

Common questions about this position

What experience is required for the Events Operations Specialist role?

Candidates need 5-7 years of experience with end-to-end event planning and operations in a large venue, hotel, or corporate environment, with experience in professional/financial services being a plus. CMP and DES certifications are also pluses.

What key skills are needed for this position?

Required skills include excellent written and verbal communication with a client service mindset, strong organizational project management to handle multiple events, vendor management and negotiation proficiency, and comfort with event management systems, CRM tools, and G-Suite.

Is this a remote role or does it require on-site presence?

The role requires a steady on-site presence during events, including being the on-the-floor owner to verify setups and triage issues in real time, indicating it is based in-office.

What is the work schedule like for this job?

The role requires a flexible schedule, including evenings and weekends as needed for events.

What makes a strong candidate for this Events Operations Specialist position?

Strong candidates are calm under pressure, highly detail-oriented and proactive, effective at working independently and across teams, and able to handle sensitive information with discretion while upholding high standards.

Jane Street

Liquidity provider and market maker trading globally

About Jane Street

Jane Street operates as a liquidity provider and market maker, engaging in trading across over 200 venues in 45 countries. The company utilizes technology and quantitative analysis to facilitate trading, which helps stabilize global markets. Their offices in major cities like New York, London, Hong Kong, and Amsterdam foster a collaborative environment where employees from diverse backgrounds share ideas and strategies. Jane Street emphasizes teamwork and humility, believing that these traits enhance their ability to innovate in trading strategies and technology. They invest in employee development through training, lectures, and a strong focus on continuous learning. The goal of Jane Street is to solve complex problems and build systems that contribute to the efficiency of financial markets, while also nurturing long-term careers for their employees.

New York City, New YorkHeadquarters

2000Year Founded

$1,091.2MTotal Funding

DEBT_GENERALCompany Stage

Quantitative Finance, Financial ServicesIndustries

1,001-5,000Employees

Risks

Legal challenges over intellectual property theft could harm reputation and finances.

High-profile investments like CoreWeave expose Jane Street to market volatility.

Intensifying AI competition may pressure Jane Street to increase R&D spending.

Differentiation

Jane Street excels in technological innovation, including functional programming and machine learning.

The firm operates on over 200 platforms across 45 countries, showcasing global reach.

Jane Street's collaborative culture fosters teamwork and innovative problem-solving.

Upsides

AI-driven trading strategies enhance predictive accuracy and operational efficiency.

DeFi platforms offer new opportunities for liquidity provision and market making.

Quantum computing advancements could give Jane Street a competitive edge in algorithmic trading.

Land your dream remote job 3x faster with AI

Try Jobo Free