Event Planner - Sponsorship Deliverables

Position Overview

The Linux Foundation is seeking a highly-organized, detail-oriented, and customer-focused Event Planner to join the Sponsorship Deliverables team. This role is crucial for ensuring event sponsors receive seamless, high-touch service and that all exhibit-related deliverables are executed with precision and professionalism. The Event Planner will be the primary point of contact for sponsors after contract execution, managing the successful delivery of all sponsor-related assets, particularly their exhibit booth presence.

Company Description

The Linux Foundation is the premier organization for top developers and companies to build ecosystems that accelerate open technology development and commercial adoption. We collaborate with the worldwide open source community to solve complex technological challenges, creating the largest shared technology investment in history. With over 2,000 corporate members from more than 41 countries, including all of the Fortune 100, the Linux Foundation has generated over $54 billion in shared technology value.

Our Event Team, a core business unit, comprises 50+ professionals managing over 150 global events annually, ranging from 50 to 20,000 attendees. We host in-person, virtual, and hybrid events.

Responsibilities

• Serve as the main sponsor-facing point of contact post-sale, ensuring all sponsorship deliverables are fulfilled accurately and on time.
• Manage all exhibit hall logistics, including:
  • Booth assignments and floorplan development in collaboration with contractors.
  • Booth utilities such as power, internet, AV, and shipping coordination.
  • Booth signage, branding, and furniture/décor.
  • Vendor communication, timelines, and task tracking.
• Build, maintain, and manage the sponsor exhibit portal and related sponsor communications.
• Enforce sponsor deadlines with professionalism, balancing strong project management with excellent customer service.
• Collaborate with the sponsorship sales team to ensure expectations are clear and deliverables are feasible.
• Work closely with the exhibit services vendor to design floorplans, review specs, and ensure sponsor materials meet guidelines.
• Provide on-site leadership during move-in, exhibit hall setup, and live event operations to support sponsors and vendors.
• Assist with sponsor welcome and check-in, troubleshoot deliverables, and ensure a polished sponsor experience.
• Update and create documentation, processes, and sponsor resources as needed.
• Support general event planning tasks as needed, especially where they intersect with sponsor experience.
• Plan, manage, and successfully deliver B2B events and conferences, both wholly and as part of a larger team. This includes in-person, virtual, and hybrid events around the world.
• Event management tasks will include: space planning, F&B, AV, staff scheduling, internet, stage design, health and safety protocols, attendee communications, attendee experiences, and branding/environmental design.
• Work collaboratively with other team members, across the organization, with community members, and with vendors.
• Create new, or update existing, processes.

Requirements

• Direct experience managing exhibit halls at B2B conferences.
• Experience working with exhibit contractors.
• Experience overseeing floorplans.
• Ability to balance sponsor needs with firm operational deadlines.
• Strong organizational and detail-oriented skills.
• Excellent customer-focused communication and interpersonal skills.
• Proficiency in project management.

Employment Type

• Full-time

Location Type

• Remote

Salary

• Salary information not provided.