Event Planner - Sponsorship Deliverables

Employment Type: Full-time Location Type: Remote Salary: [Salary information not provided]

Company Description

The Linux Foundation is the premier organization for fostering open technology development and commercial adoption. We unite top developers and companies worldwide to tackle complex technological challenges, creating the largest shared technology investment in history. With over 2,000 corporate members from more than 41 countries, including all Fortune 100 companies, the Linux Foundation has generated over $54 billion in shared technology value since its inception.

Our Event Team, a core business unit comprising over 50 event management, sales, and marketing professionals, manages more than 150 global events and conferences annually, catering to audiences ranging from 50 to 20,000 attendees. We host in-person, virtual, and hybrid events, providing crucial platforms for collaboration, learning, and networking within the open source community.

Job Description

We are seeking a highly organized, detail-oriented, and customer-focused Event Planner to join our Sponsorship Deliverables team. This role is integral to ensuring our event sponsors receive exceptional, high-touch service and that all exhibit-related deliverables are executed with precision and professionalism.

As the primary point of contact for sponsors post-contract execution, you will manage the successful delivery of all sponsor assets, with a particular focus on their exhibit booth presence. The ideal candidate possesses direct experience in managing exhibit halls at B2B conferences, working with exhibit contractors, overseeing floorplans, and balancing sponsor needs with operational deadlines.

This position reports to the Director of Events, Sponsorship Deliverables. You will collaborate closely with the sponsorship sales team, event operations teams, and exhibit vendors across a portfolio of over 30 global events annually.

What You Will Work On

• Sponsor Relationship Management:
  • Serve as the main sponsor-facing point of contact after the sale.
  • Ensure all sponsorship deliverables are fulfilled accurately and on time.
• Exhibit Hall Logistics Management:
  • Manage all exhibit hall logistics, including booth assignments and floorplan development in collaboration with contractors.
  • Coordinate booth utilities such as power, internet, AV, and shipping.
  • Oversee booth signage, branding, and furniture/décor.
  • Manage vendor communication, timelines, and task tracking for exhibit services.
• Sponsor Portal and Communications:
  • Build, maintain, and manage the sponsor exhibit portal and related communications.
  • Enforce sponsor deadlines professionally, balancing strong project management with excellent customer service.
• Cross-Functional Collaboration:
  • Collaborate with the sponsorship sales team to ensure clear expectations and feasible deliverables.
  • Work closely with the exhibit services vendor to design floorplans, review specifications, and ensure sponsor materials meet guidelines.
• On-Site Support:
  • Provide on-site leadership during move-in, exhibit hall setup, and live event operations to support sponsors and vendors.
  • Assist with sponsor welcome and check-in, troubleshoot deliverables, and ensure a polished sponsor experience.
• Documentation and Process Improvement:
  • Update and create documentation, processes, and sponsor resources as needed.
• General Event Planning Support:
  • Support general event planning tasks, particularly those intersecting with the sponsor experience.
  • Plan, manage, and successfully deliver B2B events and conferences (in-person, virtual, and hybrid) globally, either independently or as part of a larger team.
  • Event management tasks include space planning, F&B, AV, staff scheduling, internet, stage design, health and safety protocols, attendee communications, attendee experiences, and branding/environmental design.
  • Create new or update existing processes and documentation.
  • Work collaboratively with team members, across the organization, with community members, and with vendors.

Requirements

• [Specific requirements not provided in the original text]

Application Instructions

• [Application instructions not provided in the original text]