Corporate Events Planner

Position Overview

• Location Type: Hybrid
• Employment Type: Full-time
• Salary: Not provided

Omada Health is seeking a highly organized, proactive Corporate Events Planner to design and deliver impactful internal experiences that inspire connection, align with their mission, and celebrate their culture. This role will lead the planning and execution of high-impact internal events while also supporting and empowering teams across the organization with scalable tools and best practices. This is a cross-functional, fast-paced, and highly visible position requiring strong project management, relationship-building skills, and a deep understanding of how experiences shape culture. The role reports to the Senior Executive Assistant to the CEO.

Your Impact

• Lead the end-to-end planning and execution of flagship internal events—including executive meetings, leadership retreats, team off-sites, and culture-driven engagement initiatives, and some virtual internal events—ensuring they reflect Omada’s mission, values, and strategic goals.
• Serve as a point of contact and advisor for internal teams planning smaller-scale or department-specific events, providing best practices, resources, and support to maintain consistency and quality across the organization.
• Collaborate cross-functionally with People & Culture, Marketing, Finance, and Leadership teams to align on timelines, messaging, and event objectives.
• Develop and maintain a comprehensive corporate events calendar, tracking milestones, deliverables, and communications.
• Oversee event-related budgets, including forecasting, tracking, reconciliation, and post-event reporting.
• Research, source, and assist in managing vendor relationships—including contracts, invoices, and purchase orders—for venues, catering, gifting, A/V, and other event needs.
• Curate thoughtful, inclusive food, beverage, and gifting experiences in collaboration with regional partners and caterers.
• Represent the Omada brand at site visits, vendor meetings, and community events, ensuring a consistent and positive presence.
• Guide creative direction for the aesthetic and atmosphere of major events, from concept development to ambiance and attendee experience.
• Coordinate logistics and travel for off-site engagements; occasional travel (up to 10–15%) may be required to support on-site execution.
• Maintain inventory of event supplies, proactively managing procurement and storage.
• Track and evaluate event success, gathering feedback and key learnings to continuously improve the Omada experience.

Requirements

• BS/BA degree, ideally in hospitality, event management, communications, or marketing.
• 5+ years of experience in corporate event planning or a related field, with a strong portfolio of high-touch, high-impact events.

Responsibilities

• Planning and executing internal events (executive meetings, leadership retreats, team off-sites, culture events, virtual events).
• Providing event planning support to internal teams.
• Collaborating with cross-functional teams (People & Culture, Marketing, Finance, Leadership).
• Managing event calendars and timelines.
• Overseeing event budgets and reporting.
• Sourcing and managing vendor relationships.
• Curating food, beverage, and gifting experiences.
• Representing the Omada brand.
• Guiding creative direction for events.
• Coordinating logistics and travel.
• Managing event supplies.
• Tracking and evaluating event success.

Company Information

Omada Health is on a mission to inspire and engage people in lifelong health, one step at a time.