Associate, Budget and External Engagement at Bristol-Myers Squibb

Washington, District of Columbia, United States

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Not SpecifiedCompensation

Junior (1 to 2 years)Experience Level

Full TimeJob Type

UnknownVisa

Pharmaceuticals, Government AffairsIndustries

Requirements

Five years of administrative experience
Ability to anticipate needs of manager and take appropriate steps with minimal supervision to produce accurate and timely outcomes
Adherence to T&E policies, including booking travel arrangements (domestic & international) and monthly reconciliation of business expenses, and BMS internal corporate policies for accurate and compliant reporting of expenses
General knowledge of corporate budget processes (contracting, forecasting, purchase order setup, etc.)
Ability to ensure VP’s preparedness for meetings (e.g., assemble meeting materials, ensure any pre-work is complete, etc.)
Willingness to assist and support others while balancing work demands
Confidence to escalate decision-making when appropriate
Ability to interface appropriately with BMS senior executives/matrix team members and collaborate effectively with both leadership team administrative staff
Ability to represent team in a professional manner in engagements with external organizations
Ability to handle confidential information with discretion and demonstrate diplomacy/good judgment in sensitive situations
Preparedness to adapt to constant change and quickly course correct when necessary in a rapidly evolving environment
Positive work attitude, high productivity, and a collaborative approach with other employees across the company

Responsibilities

Provide administrative support to the U.S. Federal Government Affairs Vice President and members of the Federal Government Affairs team, as needed
Partner with the Strategic Planning and Operations team to assist with budget-related work for Policy in compliance with BMS’ finance procedures
Accomplish diverse and complex administrative tasks in a fast-paced, rapidly evolving environment, working with a broad range of internal stakeholders and senior leaders across Global Policy and Government Affairs, USPGA, and other key business functions
Perform proactive calendar management, meeting scheduling, travel booking, preparing/processing expense reports, and research projects, among other assigned tasks
Handle high-profile scheduling including senior corporate leadership, USPGA leadership team, other internal/external partners and stakeholders (e.g., federal agencies, trade associations)
Partner with other EAs across the enterprise to support the Federal Government Affairs VP and team effectively, collaboratively, and professionally
Process SAP/Ariba entries, generate purchase orders, manage contracts/agreements, track quarterly and annual Policy spending, and respond to requests from BMS finance reporting

Skills

Key technologies and capabilities for this role

Administrative SupportCalendar ManagementMeeting SchedulingTravel BookingExpense ReportsBudget ManagementResearchStakeholder ManagementCompliance

Questions & Answers

Common questions about this position

What benefits does Bristol Myers Squibb offer?

Bristol Myers Squibb offers a wide variety of competitive benefits, services, and programs that provide employees with resources to pursue their goals both at work and in personal lives.

Is this a remote position or does it require office work?

This information is not specified in the job description.

What are the key skills required for the Associate, Budget and External Engagement role?

Key skills include anticipating the needs of the manager with minimal supervision, adhering to travel and expense policies for booking arrangements and reconciliations, and handling proactive calendar management, meeting scheduling, travel booking, expense reports, and budget tasks like SAP/Ariba processing.

What is the company culture like at Bristol Myers Squibb?

The culture is challenging, meaningful, and life-changing, with uniquely interesting work, opportunities to grow alongside high-achieving teams, and emphasis on balance and flexibility in the work environment.

What makes a strong candidate for this position?

A strong candidate can accomplish diverse and complex administrative tasks in a fast-paced environment, anticipate manager needs with minimal supervision, handle high-profile scheduling with senior leaders and external stakeholders, and manage budget processes compliantly.

Bristol-Myers Squibb

Develops and delivers biopharmaceutical medicines

About Bristol-Myers Squibb

Bristol Myers Squibb (BMS) develops and delivers medicines aimed at treating serious diseases, focusing on areas like cancer, autoimmune diseases, and heart conditions. The company conducts extensive research and development to create new drugs, which are sold after receiving regulatory approval. BMS also produces generic drugs, offering affordable alternatives that meet the same quality standards as their branded counterparts. What sets BMS apart from competitors is its dual focus on both innovative and generic medicines, enhancing access to healthcare. The company's goal is to improve patient outcomes while maintaining a commitment to sustainability and corporate responsibility.

New York City, New YorkHeadquarters

1887Year Founded

$33,706.1MTotal Funding

IPOCompany Stage

Biotechnology, HealthcareIndustries

10,001+Employees

Benefits

Flexible Work Hours

Hybrid Work Options

Professional Development Budget

Risks

Increased competition in oncology from emerging biotech firms like ArsenalBio.

BMS's lawsuit over the 340B Drug Pricing Program may lead to regulatory challenges.

Rapid AI and digital tech evolution may pose integration challenges for BMS.

Differentiation

BMS focuses on innovative cancer treatments through collaborations like ArsenalBio for T cell therapies.

The company emphasizes digital health technologies, enhancing clinical trial management and patient engagement.

BMS offers both innovative and generic medicines, increasing affordable healthcare solutions.

Upsides

BMS's partnership with Medidata enhances clinical research processes and patient outcomes.

The collaboration with AI Proteins advances novel miniprotein-based therapeutics, expanding therapeutic modalities.

BMS's global license agreement with BioArctic expands its portfolio in neurodegenerative diseases.

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