Administrative Specialist at Zoetis

Kalamazoo, Michigan, United States

Not SpecifiedCompensation

Junior (1 to 2 years), Mid-level (3 to 4 years)Experience Level

Full TimeJob Type

UnknownVisa

Pharmaceuticals, Veterinary MedicineIndustries

Coordinates FDA/Center for Veterinary Medicine Correspondence with Regulatory Managers and database system
Maintains calendars, prepares expense reports, and coordinates travel arrangements
Serves as Veeva Vault Gatekeeper of CVs and JDs for the assigned group
Arranges off-site and on-site departmental meetings, videoconferences, and candidate interviews
Performs administrative tasks for on- and off-boarding of colleagues, interns, and contingent workers following established process checklists
Creates and maintains various spreadsheets and databases and processes check requests, purchase orders, and invoices, as required
Assists with maintaining and updating SharePoint sites
Supports management with preparation of PowerPoint presentation materials, Word documents and Excel spreadsheets, as required
Arranges guest office accommodations and other facility provisions for site visitors
Orders office supplies as needed
Maintains phone contact lists, email distribution lists and organizational charts
Provides back-up coverage for other administrative personnel while they are out of the office
Tracks and archives annual state EPA product licensing renewals
Provides technical support to the regulatory managers, as needed, including but not limited to CARES Act reporting, bilingual labeling changes for EPA products, drug listing and establishment registrations