Administrative Assistant 3

Position Overview

Become a part of our caring community and help us put health first. The Administrative Assistant 3 follows established procedures and guidelines to provide timely and effective secretarial support to an office, business unit, department, or other organization. This role performs advanced administrative/operational/customer support duties that require independent initiative and judgment, and may apply intermediate mathematical skills. The Administrative Assistant 3 must be a self-starter that identifies requirements, anticipates requests, and takes initiative to mitigate needs.

Responsibilities

• Typing of correspondence, reports, and presentations.
• Compiling information for reports, presentations, etc.
• Answering telephones, screening calls, and taking messages so callers/visitors are attended to promptly, courteously, and accurately.
• Transcribing, typing, formatting, and proofreading a variety of material (e.g., correspondence, meeting minutes, reports, presentations) using Microsoft Programs.
• Maintaining appointment and travel schedules.
• Composing routine correspondence.
• Maintaining office files, official company records, and executives’ administrative policies.
• Organizing high-level meetings with Government, Sub-Contractors, and Field Associates.
• Building and managing relationships across Humana in support of department objectives and the team.

Requirements

• Required Qualifications:
  • Department of Defense contract requires U.S. Citizenship for this role.
  • Experience with making travel arrangements and managing expense reports.
  • Proficient in Microsoft Outlook, Word, and PowerPoint, including the office suite of technology.
  • Ability to balance multiple initiatives and prioritize workload.
  • Ability to use multiple systems or software simultaneously.
  • Strong attention to detail.
  • Strong organizational skills.
  • Capacity to maintain confidentiality.
  • Flexibility to support urgent business needs/requests, including at minimum nights and weekends.
  • Excellent verbal and written communication skills.
  • Experience with SharePoint and SharePoint creation.
  • Experience with onboarding new associates.
• Preferred Qualifications:
  • Proficient in Microsoft Excel.
  • Notary.
  • Experience proof-reading/editing.
  • Experience with expense reports and reviewing financial documents to align with company policy.
  • Data entry.
  • Corporate Savviness.

Employment Type

• Full time

Location and Work Arrangement

• Location Type: Hybrid
• This will be a hybrid role, working some days at home and others in the office. Candidates selected for hire should plan to work 2 days in the office.
• Candidates must live within a commutable distance to one of the following in-office locations:
  • 101 E. Main Street, Louisville, KY.
  • 101 E. Boulevard, Charlotte, NC.
  • 1812 N Moore St, Arlington, VA.
• Travel: While this is a remote position, occasional travel to Humana's offices for training or meetings may be required.

Compensation

• Scheduled Weekly Hours: 40
• Pay Range: $53,100 - $72,500 per year

Company Information & Benefits

• Humana, Inc. and its affiliated subsidiaries (collectively, “Humana”) offers competitive benefits.

Application Instructions

• PLEASE MAKE SURE YOU ATTACH YOUR RESUME TO YOUR APPLICATION (PDF OR WORD FORMAT)

Important Alert

• ALERT: Humana values personal identity protection. Please be aware that applicants selected for leader review may be asked to provide a Social Security Number, if it is not already on file. When required, an email will be sent from Humana@myworkday.com with instructions to add the information into the application at Humana’s secure website.