Administrative Assistant at Ecolab

Kingston, Kingston Parish, Jamaica

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Not SpecifiedCompensation

Entry Level & New GradExperience Level

Full TimeJob Type

UnknownVisa

Water Hygiene, Food Safety, Healthcare, Hospitality, IndustrialIndustries

Requirements

Bachelor’s degree in Administration
2+ years of experience as an administrative assistant, virtual assistant or office admin assistant
Knowledge of office management systems and procedures
Working knowledge of office equipment, like printers and fax machines
Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
Excellent time management skills and the ability to prioritize work
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multi-task
Preferred Qualifications
Qualification as an Executive Administrative assistant or Secretary
Intermediate Spanish language skills

Responsibilities

Assist with daily administrative tasks, including document handling, email follow-ups, and calendar coordination
Facilitate internal communication across teams, ensuring information flows clearly and promptly
Maintain accurate records, databases, and internal systems while ensuring confidentiality
Support the preparation of reports, presentations, and meeting materials
Coordinate operational requests and follow up on team requirements, ensuring timely and quality execution
Serve as a point of contact for administrative inquiries, directing needs to the appropriate areas

Skills

Key technologies and capabilities for this role

Administrative SupportDocument HandlingEmail ManagementCalendar CoordinationInternal Communication

Questions & Answers

Common questions about this position

What is the work arrangement for this Administrative Assistant role?

The position offers a hybrid work environment, balancing office days with working remotely.

What are the minimum qualifications for this position?

Minimum qualifications include a Bachelor’s degree in Administration, 2+ years of experience as an administrative assistant, virtual assistant or office admin assistant, knowledge of office management systems, working knowledge of office equipment, proficiency in MS Office (especially Excel and PowerPoint), and skills in time management, attention to detail, problem-solving, communication, organization, and multi-tasking.

What benefits are offered starting on day one?

Access to a comprehensive benefits package is available starting on Day 1.

What is the salary range for this role?

This information is not specified in the job description.

What does Ecolab value in its company culture?

Ecolab values including and engaging diverse people, perspectives, and ideas to achieve its best, and is passionate about growth, impact, and tackling meaningful challenges.