[Remote] A/P Support Specialist at Republic Services

United States

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Not SpecifiedCompensation

Junior (1 to 2 years)Experience Level

Full TimeJob Type

UnknownVisa

Waste Management, Environmental ServicesIndustries

Requirements

High school diploma or GED
Minimum of two years of related experience in an office environment that provided a general understanding of accounting and a thorough understanding of purchasing and accounts payable
Experience with Ariba systems (or another electronic procure-to-pay system)
Basic understanding of Sarbanes Oxley 404 guidelines
Knowledge of accounts payable and purchasing functions
Intermediate proficiency with Microsoft Office, including Word and Excel
Ability to communicate effectively with internal and external customers

Responsibilities

Coordinates and creates requisitions for orders for the assigned divisions
Understands basic accounting and ensures proper general ledger account coding for purchases
Coordinates with Environmental and/or Landfill Managers when creating requisitions for more complex post-collection orders
Negotiates payment terms and discounts with local vendors and proposes ideal options for payment method (check, ACH, PCard)
Coordinates bidding and selection for local goods or services for which no preferred provider exists
Escalates purchasing consolidation opportunities to Procurement
Works with various field organization levels on their purchasing needs
Utilizes preferred vendors when fulfilling sourcing requests
Submits vendor add or change requests to Corporate and ensures all proper paperwork is attached, including certificate of insurance and W9 form
Acts as the primary liaison between multiple divisions and centralized AP processor and follows-up on outstanding escalation items
Researches and resolves assigned exceptions identified during the invoice reconciliation process (IR); reconciles IRs accordingly
Monitors and facilitates the receiving of goods or services on a daily basis and follows-up with division personnel in a timely manner
Identifies error trends, researches root cause for errors and works with others in the business unit to implement preventative solutions
Scans and sends locally received invoices to the centralized processor when necessary
Organizes and distributes checks that are mailed directly to the division
Helps monitor and manage ePro reporting
Assists controllers with month-end accrual and regularly reviews to clear issues and exceptions
Takes responsibility to understand work assignments and takes initiative to consult management when task or assignment is unclear
Adheres to Company policies and procedures, including ensuring compliance with levels of authority policy
Serves as back up for fellow employees in the same role
Performs other job-related duties as assigned or apparent

Skills

Key technologies and capabilities for this role

Accounts PayablePurchase OrdersRequisitionsGeneral LedgerVendor ManagementInvoice ReconciliationProcurementException HandlingBiddingPayment Terms NegotiationACHPCardW9Certificate of Insurance