Workplace Experience Coordinator at Notion

Dublin, County Dublin, Ireland

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Not SpecifiedCompensation

Junior (1 to 2 years)Experience Level

Full TimeJob Type

UnknownVisa

TechnologyIndustries

Requirements

2+ years of workplace or event management experience
Creative mindset with an innovative approach, always seeking fresh ideas to surprise and delight employees
Strong emotional intelligence (EQ) and proven ability to build relationships with individuals at all levels of the organization
Flexibility to adapt and switch between various responsibilities
Organized and detail-oriented: Strong attention to detail, able to stay calm under pressure, a quick thinker, create order out of chaos
Effective communicator: Ability to communicate the priorities of leadership within Notion, whether it is by written, verbal, or group communication
Event experience: Experience organizing team events with hundreds of people, as well as multi-day events with smaller groups of people, such as an executive offsite
Ability to juggle multiple tasks simultaneously and seamlessly transition between different responsibilities
Discreet: Demonstrated ability to maintain complete confidentiality on all business matters
Based in Dublin and available to work in the office 5 days a week

Responsibilities

Create a welcoming, friendly, and professional office environment, ensuring the office feels like home for employees and guests
Oversee day-to-day operations in the office, including deliveries, space planning, decor, stock and waste management, mailroom, and office supplies
Identify potential issues before they arise and implement effective solutions to maintain a seamless office environment
Collaborate with the global environment team to maintain a consistent Notion feel and culture across global offices
Maintain relationships with external vendors, including cleaning services, maintenance contractors, and food/beverage providers
Craft fun & engaging team offsite experiences, celebrate birthdays and anniversaries, new family members, and promotions to ensure employees continue to feel connected and recognised
Partner with security team to ensure workplace safety and compliance, assessing risks and make informed decisions regarding employee health and safety
Coordinate and help facilitate company onboarding for EMEA to ensure new hires get off to a great start at Notion
Organise world-class events, including office celebrations, cultural traditions, affinity group initiatives

Skills

Key technologies and capabilities for this role

Office ManagementSpace PlanningInventory ManagementFacilities CoordinationProblem SolvingCustomer ServiceVendor ManagementWaste ManagementMailroom OperationsDecor Management

Questions & Answers

Common questions about this position

Is this a remote role or does it require office presence?

This is an in-person role based in Notion's EMEA HQ in Dublin that requires you to be in the office 5 days a week.

What is the salary or compensation for this position?

This information is not specified in the job description.

What key skills and qualities are needed for the Workplace Experience Coordinator role?

The role requires a 'no-job-is-too-small' attitude, a creative spark, proactive problem-solving, vendor management skills, and a passion for creating delightful experiences for employees.

What is Notion's company culture like, especially regarding work arrangements?

Notion emphasizes in-person collaboration as essential to its culture, requiring team members to work from offices on Mondays and Thursdays (Anchor Days), with this role needing 5 days a week in Dublin to build lasting culture through physical presence.

What makes a strong candidate for this Workplace Experience Coordinator position?

A strong candidate shares Notion's vision, is excited to create warm and welcoming experiences, brings a 'no-job-is-too-small' attitude and creative spark, and is based in Dublin for full-time in-office work.

Notion

Versatile productivity and collaboration platform

About Notion

Notion is a workspace platform designed to enhance productivity and collaboration for a wide range of users, from startups to large enterprises. It combines various tools into a single platform, allowing teams to write, plan, and share their work efficiently. Users can start with a free version and upgrade to paid plans as their needs grow. Key features include customizable notes and documents, project management tools, and a drag-and-drop interface for easy page creation. Notion also includes an AI-powered Q&A feature that provides instant answers to user queries, helping to centralize knowledge. The platform supports multiple languages and has a strong global community that contributes content and organizes events.

San Francisco, CaliforniaHeadquarters

2016Year Founded

$325.9MTotal Funding

LATE_VCCompany Stage

Enterprise Software, AI & Machine LearningIndustries

5,001-10,000Employees

Benefits

Medical, dental & vision insurance

PTO

Mental health & wellbeing package

Parental leave

Fertility coverage

Retirement matching

Commuter benefits

Monthly stipend

Risks

Increased competition from AI-enhanced tools like Evernote.

Potential trust issues with AI features due to factual inaccuracies.

User resistance to adopting new productivity tools.

Differentiation

Notion combines note-taking, task management, and databases into a single platform.

The platform offers customizable workspaces for personal and collaborative use.

Notion AI assists with tasks like text generation and predictive analytics.

Upsides

Integration with Slack and Google Drive enhances workflow automation.

Acquisition of Skiff strengthens Notion's privacy offerings.

Standalone apps like Notion Calendar expand Notion's modular productivity solutions.

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