Workplace Coordinator at Fehr & Peers

Los Angeles, California, United States

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Not SpecifiedCompensation

Entry Level & New Grad, Junior (1 to 2 years)Experience Level

Full TimeJob Type

UnknownVisa

TransportationIndustries

Requirements

Proactive, enthusiastic, and organized
Personable and attentive
Invest in building relationships with staff across the company
Enjoy new opportunities to learn and grow

Responsibilities

Serve as the first point of contact for clients by greeting and orienting visitors at the front desk, and answering and transferring incoming phone calls
Assist office leadership with administrative needs, including food and office supply orders, coordination with building management, and more
Maintain office Outlook calendar
Coordinate with visitors from other offices, and help them reserve spare workspaces
Coordinate meetings and office events as requested, including weekly lunches, meals for monthly training classes, food/supply orders from Costco, and meeting set-up/clean-up
Organize the office space to be professional in appearance, keeping commonly used areas orderly and supplies ordered and stocked as needed
Manage the kitchen, keeping it tidy and well-stocked with supplies, helping unload the dishwasher as needed
Act as a liaison for corporate administrative staff, sharing relevant information with the local office
Support and plan office social activities (quarterly birthday parties, in-house happy hours, retirement celebrations)
Provide basic bookkeeping support, including documentation of credit card and petty cash purchases
Organize and produce electronic and hard-copy versions of deliverables for projects and proposals
Assist with the preparation of final proposal deliverables, including production and coordinating delivery services
Work with project managers to package monthly electronic invoices and submit to clients
Participate in a companywide administrative group focused on collaboration and enhancement of administrative services
Coordinate with administrative staff from other offices, and take on some administrative duties from other offices in times of need

Skills

Office Administration

Visitor Management

Phone Handling

Calendar Management

Event Coordination

Supply Management

Meeting Coordination

Office Organization

Kitchen Maintenance

Relationship Building

Fehr & Peers

Develops tailored transportation solutions

About Fehr & Peers

Fehr & Peers specializes in developing innovative transportation solutions tailored to diverse community needs, leveraging self-funded research and development investments to provide well-informed, data-driven answers and potential solutions. They actively listen to client and community needs, handling every project with diligence and focus, and have been trusted as objective partners in transportation since 1985.

100 Pringle Ave #600, Walnut Creek, CA 94596, USAHeadquarters

1985Year Founded

$5MTotal Funding

DEBT_PPCompany Stage

ConsultingIndustries

201-500Employees