Executive Assistant & Office Manager
Kraken$65,000 - $101,000/year
Full Time
Senior (5 to 8 years), Expert & Leadership (9+ years)
Not SpecifiedCompensation
Mid-level (3 to 4 years), Senior (5 to 8 years)Experience Level
Full TimeJob Type
UnknownVisa
RetailIndustries
Requirements
- Ability to coordinate plans and schedules for projects, company, and business-related events with minimal direction, including researching options, resources, cost efficiencies, establishing timelines, agendas, technology needs, pre-travel preparation, and acting as liaison for visitors
- Proficiency in handling administrative aspects of calendar management for leadership and team with minimal or no supervision, including collaborating to coordinate appointments, anticipating time needs, monitoring calendars, managing meeting rooms, prioritizing requests, and identifying key attendees using business knowledge
- Skill in constructing electronic, verbal, and written communications for leadership using business and process knowledge, including follow-up on requests, gathering information from senior leadership, drafting/sending communications, reviewing/editing documentation, and prioritizing incoming messages
- Expertise in financial and business data management, including collecting/compiling/forecasting/reconciling data, identifying/escalating risks, creating/maintaining reports/tools/templates, ensuring confidentiality, processing invoices/expense reports/time reporting, and handling exceptions
- Ability to serve as associate contact/resource, filter/prioritize requests for leadership, mentor/delegate to assistants, resolve customer requests, maintain internal networks, and conduct technical coordination activities
- Up-to-date expertise to provide advice/guidance, align efforts to business needs, and improve action plans
- Capability to implement business solutions by building stakeholder relationships, identifying needs, carrying out processes, monitoring progress, recognizing improvements, and adapting to changes
- Demonstrated compliance with company policies, procedures, ethics, and values, including use of Open Door Policy
- Commitment to respecting individuals, driving positive experiences, embracing diversity, fostering belonging, and contributing to inclusive workplaces
- Engagement in team development through feedback, coaching, mentoring, and recognizing others
Responsibilities
- Coordinate plans and schedules for projects, events, travel, and visitors
- Manage leadership and team calendars, appointments, and meeting facilities
- Draft, edit, send, and prioritize communications on behalf of leadership
- Collect, compile, forecast, reconcile, and report financial/business data; process invoices, expenses, and time
- Act as contact/resource for associates, filter/prioritize leadership requests, mentor assistants, resolve issues, and maintain networks
- Provide expert advice and guidance on information and best practices
- Support business solutions through stakeholder partnerships, process execution, progress monitoring, and adaptation
- Model and support compliance with policies, ethics, and values; apply Open Door Policy
- Demonstrate respect for individuals, promote positive experiences, embrace diversity, and build cultures of belonging
- Develop team through feedback, coaching, mentoring, and recognition
Skills
Calendar Management
Event Coordination
Project Scheduling
Administrative Support
Financial Data Management
Expense Reporting
Communication Drafting
Report Creation
Invoice Processing
Confidentiality Management
Walmart
Global retail chain offering affordable products
About Walmart
Walmart operates a chain of hypermarkets, discount department stores, and grocery stores, providing a wide variety of products at low prices to everyday consumers, families, and communities. The company combines physical retail locations with an e-commerce platform, allowing customers to shop for groceries, apparel, electronics, and household items both in-store and online. Walmart's efficient supply chain management and large-scale purchasing enable it to maintain affordability, setting it apart from competitors. The company also offers financial services and health and wellness services, including pharmacies and vision centers. Walmart's goal is to save people money and support communities, as demonstrated by its efforts during the COVID-19 pandemic and its commitment to social responsibility, including programs for veterans and military families.
Bentonville, ArkansasHeadquarters
1962Year Founded
$5,515MTotal Funding
IPOCompany Stage
Financial Services, Consumer GoodsIndustries
10,001+Employees
Benefits
PTO: Paid vacation, sick time, personal time and holiday time
10% discount on regularly priced general merchandise and fresh fruits and vegetables
6% 401(k) match to all employees, including hourly workers, after one year
Roth IRA available
Associate Stock Purchase Plan
maximum and eligible preventive care covered at 100%
Health reimbursement plans
Risks
Rising U.S. labor costs could pressure profit margins.
Amazon's grocery delivery expansion threatens Walmart's market share.
Fintech investments expose Walmart to financial regulatory risks.
Differentiation
Walmart's omnichannel strategy integrates physical and online retail seamlessly.
The company offers a wide range of products at consistently low prices.
Walmart's commitment to community support enhances its brand reputation.
Upsides
Walmart's investment in fintech expands its financial services offerings.
Robotics integration in distribution centers boosts operational efficiency.
Culturally themed product lines attract diverse customer segments.
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