Team Assistant - Asset Mgmt at Northern Trust

Melbourne, Victoria, Australia

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Not SpecifiedCompensation

Junior (1 to 2 years)Experience Level

Full TimeJob Type

UnknownVisa

Asset Management, Financial ServicesIndustries

Requirements

Previous experience in a similar role supporting a team
Previous experience in supporting executive leadership
Strong communication skills (both oral and written)
Analytical and problem solving skills
Ability to flex

Responsibilities

Provide administrative support to the Institutional Client Group, APAC including diary management, preparation of agendas, presentations and reports
Coordinate team and external guest meetings including managing invite lists, meeting rooms, set-up and materials
Coordinate meetings/conferences including New Business Forums and Executive Management Committee (EMC) key meetings, including the preparation of agendas and presentation material as required
Coordinate team events, functions, training and conferences including distribution of invitations, collating replies, liaising with venue and catering etc
Create and maintain relevant databases, files and spreadsheets for Sales and Client team such as Salesforce, contacts and meeting documentation + quarterly meeting documentation updates
Collate documents/reports to support meetings on a daily/monthly/quarterly basis and circulating accordingly
Compile weekly sales activities across APAC for reporting
Organize and coordinate travel arrangements for Senior Executive visitors to the Australia and APAC region, including travel/meeting itineraries, desk booking, access provisioning, maintenance of shared travel calendar
Manage travel and expense claims on a monthly basis for Head of Asset Management, Sales Team, APAC COO and other senior leadership
Other administrative duties as assigned from time to time such as Procurement and IT equipment order assistance, arranging client gifts etc
Be the lead on arranging philanthropic activities
Provide assistance for the onboarding of new staff, liaising with internal stakeholders to provide a smooth onboarding experience
Become Point of contact for internal payment platform and submission of invoices
Uphold compliance standards and assist team with various compliance requests such as cross-border forms, upload of external materials for compliance review, disclose entertainment expenses
Monitoring of kitchen stock and office supplies