Staff Accountant

Position Overview

• Location Type: Remote (Eastern Time Zone required)
• Job Type: Full-Time
• Salary: $70K - $80K

Botanic Tonics offers kava products designed to help individuals connect with the present moment. We are seeking a Staff Accountant II to manage Accounts Receivable (AR) operations, including Direct to Store Distribution (DSD) and Corporate Store AR. This role is crucial for ensuring accurate reporting, maintaining AR accounts, and driving effective follow-up processes. The ideal candidate will possess strong accounting and organizational skills, meticulous attention to detail, and the ability to manage AR operations efficiently.

Key Responsibilities

AR Related Accounting

• Prepare monthly, quarterly, and annual general ledger account reconciliations for all AR-related accounts.
• Process credits for AR customers as needed.
• Prepare monthly AR-related journal entries and ensure proper documentation for all financial activities.

AR Management

• Manage the DSD and National Account/Corporate Account AR functions.
• Manage communication for DSD accounting emails and invoicing.
• Complete credit checks and provide other support for onboarding new Corporate Store accounts.

Collections & Payment Monitoring

• Report on late or missing payments, providing updates to relevant stakeholders.
• Send account statements to larger National Account Customers and ensure prompt follow-up for outstanding balances.
• Follow up on Non-Sufficient Funds (NSFs) and ensure timely resolution.

Cash Application & Reconciliation

• Oversee the accurate application of cash to the AR subledger.
• Ensure timely and precise reporting and reconciliation of AR-related financial accounts, including:
  • AR Subledger Aging by customer and DSD.
  • Reserve analysis and timely follow-up on aging items.
• Prepare and review credit checks for new corporate customers.

Reporting & Analysis

• Generate weekly aging and reconciliation reports, ensuring accuracy and alignment with Salesforce data.
• Analyze AR aging data and provide insights to improve collections and reduce overdue accounts.

Leadership & Collaboration

• Act as a liaison between the AR team and internal/external stakeholders, fostering clear communication and collaboration.
• Provide training and development opportunities for AR staff to enhance team performance and efficiency.

Qualifications

• Bachelor's degree in Accounting, Finance, or a related field (preferred).
• Minimum of 3-4 years of experience in accounts receivable or related fields.
• Proficiency in AR systems and financial software (e.g., Salesforce, ERP systems).
• Strong analytical, organizational, and problem-solving skills.
• Excellent communication and interpersonal abilities.
• Detail-oriented with a focus on accuracy and timeliness.

Company Information

Botanic Tonics is an equal employment opportunity employer. Candidates are considered for employment without regard to race, creed, color, national origin, age, sex, religion, ancestry, veteran status, marital status, gender identity, sexual orientation, national origin, or liability for military service.