Sr. Administrative Assistant at Johnson & Johnson

San Diego, California, United States

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Not SpecifiedCompensation

Senior (5 to 8 years)Experience Level

Full TimeJob Type

UnknownVisa

Healthcare, Pharmaceuticals, BiotechnologyIndustries

Requirements

Ability to proactively manage a leader’s calendar with focus on efficient time utilization, conflict management, and preparation for forums
Proficiency in reviewing priorities, flagging high-priority communications (emails, documentation), drafting responses, and calendaring worktime
Experience maintaining org charts, site maps, and distribution lists
Knowledge of staff on-boarding/off-boarding processes, including pre-screening, interviews, and candidate experience management
Skills in coordinating business itineraries, events (visitor meetings, all-staff, special events), and associated needs (FAQ for IT, Workday, space moves, supplies)
Capability to support leadership team (LT) in critical initiatives like budget review/planning, goals planning, strategic planning, talent management, and compliance review
Experience managing internal/external training, troubleshooting travel/expense reports
Ability to conduct pre-work for meetings (agendas, pre-reads, invitations, room reservations)
Understanding of company policies to interpret, relay information, and flag deviations requiring attention
Strong relationship-building skills with Executive Assistants across organizations
Proficiency in creating efficient templates (e.g., SharePoint, OneNote) and using latest technology (including mobile) to solve business problems
Ability to identify business process-improvement opportunities and support paper-free environments (OneNote, Box, SharePoint)
Experience with technology testing, recommendations, teaching others, and serving as a resource for document continuity
Availability to work in office 3-4 days per week in La Jolla, CA, with 1-2 days remote per J&J Flex Policy

Responsibilities

Proactively manage the leader’s calendar for efficient time use and conflict resolution, ensuring preparation for all forums
Review priorities, flag high-priority emails/documentation for response/action, calendar worktime, and provide draft responses
Maintain org charts, site maps, and distribution lists
Support staff on-boarding/off-boarding (pre-screen, interviews, candidate ambassadors) for optimal candidate experience
Coordinate business itineraries and needs
Schedule, coordinate, and track events including visitor meetings, all-staff meetings, and special events; handle FAQs for IT, Workday, space moves, supplies
Work with LT to manage critical initiatives: budget review/planning, goals planning, strategic planning, talent management, compliance review
Manage internal/external training
Troubleshoot travel and expense report challenges
Conduct pre-work for group/cross-site meetings (agendas, pre-reads, invitations, room setup) hosted by the leader
Interpret and relay company policy information; inform manager of deviations needing attention/approval
Build relationships with Executive Assistants in DPDS and other teams for efficient teamwork and engagement
Create efficient templates for procedures, communications, reports (e.g., SharePoint, OneNote)
Use latest technology to solve business problems, including mobile tech
Identify business process-improvement/efficiency opportunities
Provide support for near “paper-free environment” (OneNote, Box, SharePoint)
Conduct technology testing in business/office settings to build skills, make recommendations, or teach others
Serve as a resource to ensure continuity of documents

Skills

Calendar Management

Executive Support

Email Management

Org Charts

Priority Triage

Business Support

Administrative Support

Johnson & Johnson

Healthcare products in pharmaceuticals and devices.

About Johnson & Johnson

Johnson & Johnson operates in the healthcare sector with three main areas: pharmaceuticals, medical devices, and consumer health products. In the pharmaceuticals segment, the company develops prescription drugs for various medical conditions such as cancer and infectious diseases. The medical devices segment provides products used in surgeries and other medical procedures, while the consumer health segment offers over-the-counter products, including baby care and personal health items. Johnson & Johnson generates revenue through direct sales and partnerships, and it invests significantly in research and development to create new products that meet the needs of consumers and healthcare providers. The company stands out from competitors by emphasizing diversity, equity, and inclusion in its workplace, fostering an environment where employees can share their perspectives. Its goal is to improve patient outcomes and enhance the overall health and well-being of individuals globally.

New Brunswick, New JerseyHeadquarters

1886Year Founded

IPOCompany Stage

HealthcareIndustries

10,001+Employees

Risks

J&J faces a class action lawsuit in Australia over ineffective cold and flu medications.

Former J&J executives joining other firms could lead to increased competition.

Ongoing legal battles, like the lawsuit against Cigna, pose financial liabilities for J&J.

Differentiation

J&J operates in three segments: pharmaceuticals, medical devices, and consumer health.

The company invests heavily in R&D for innovative medical solutions and products.

J&J is committed to diversity, equity, and inclusion in its workplace culture.

Upsides

J&J's collaboration with Helsinki University Hospital focuses on value-based healthcare models.

The rise of personalized medicine offers J&J opportunities in targeted therapies.

Increased focus on digital health solutions presents expansion opportunities for J&J.

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