办公室服务专员 Specialist, Office Services at The Walt Disney Company

Shanghai, Shanghai, China

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Not SpecifiedCompensation

Junior (1 to 2 years), Mid-level (3 to 4 years)Experience Level

Full TimeJob Type

UnknownVisa

Entertainment, Hospitality, Theme ParksIndustries

Requirements

College degree or above, major in Administration, Finance, Economics or Language is preferred
At least 3 years’ working experience, preferably in administration or office services function in a multi-national company, facility management, finance, economics, engineering, construction, project management background and knowledge is preferred
Fluent in both spoken and written English and Mandarin
Excellent interpersonal, communication skills, and a good team player
Ability to work in a diversely cultural and fast-changing environment
Detail-oriented, highly-organized
Ability to prioritize the work under a tight timeline
Excellent computing skills and knowledge in Microsoft Office
Optimistic, Patient, flexible, and enjoying the office service work
Problem-solving skill
Proactive and self-motivated

Responsibilities

Manage the online booking systems of main conference rooms and facilities of WDI Shanghai buildings
Support the office manager to organize company big events, like WDI Shanghai Town hall/All Hands, holiday celebrations, WDI Shanghai annual party, etc
Planning and organizing various events with innovative ideas and ensuring events delivered are in good quality and on schedule
Working with external vendors and internal resources to solve the possible event challenges
Maintaining frequent and positive communications with all stakeholders
Support the Manager with office moves, office renovation coordination, as well as new office set-up, etc
Office furniture and asset warehouse management, record management, office keys management, etc
WDI Shanghai buildings facilities and meeting room equipment support, coordinate with vendor for trouble-shooting and on-site maintenance (if needed)
Help Office Manager in managing WDI buildings cleaning service and janitors and related contracts management
New hire on board seating coordination
Manage the WDI Shanghai Office Services mailbox and calendar
Publish various administrative announcements to cast members in office as needed, such as event notice, facility repair notice, etc
Manage the booking of WDI activity center
Responsible for all holiday decorations in the office (Spring festival, Christmas, Halloween, etc.)
Office telephone numbers allocation
Office supplies order as needed
Executive travelers support as needed
Other ad-hoc work or projects assigned by the manager

Skills

Key technologies and capabilities for this role

Microsoft OfficeEvent PlanningVendor ManagementFacilities ManagementBooking SystemsProject CoordinationAdministrative SupportCommunicationAsset ManagementProcurement

Questions & Answers

Common questions about this position

What is the location for this Office Services Specialist role?

The position is based in Shanghai, China at the Walt Disney Imagineering Shanghai office.

What education and experience are required for this position?

Candidates need a junior college degree or above, preferably in administration, finance, economics, or language fields, with at least 3 years of work experience, prioritizing backgrounds in multinational company admin, office services, facilities management, finance, economics, engineering, construction, or project management.

What language skills are needed for this role?

Fluency in both English and Mandarin (ordinary话) for listening, speaking, reading, and writing is required.

What soft skills are essential for the Office Services Specialist?

Key soft skills include excellent interpersonal and communication abilities, teamwork spirit, adaptability to multicultural and fast-changing environments, attention to detail, strong organizational skills, ability to prioritize under pressure, optimism, patience, flexibility, problem-solving, proactivity, and self-motivation.

What makes a strong candidate for this Office Services Specialist position?

Strong candidates have relevant experience in office services or facilities management at multinational companies, fluency in English and Mandarin, proficiency in Microsoft Office, and soft skills like strong communication, organization, adaptability to diverse environments, and proactive problem-solving.