Service Administrator at Flynn Companies

Saskatoon, Saskatchewan, Canada

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Not SpecifiedCompensation

Junior (1 to 2 years)Experience Level

Full TimeJob Type

UnknownVisa

Construction, Building EnvelopeIndustries

Requirements

2 years experience in an administrative role (considered an asset)
Experience working in a construction environment (considered a strong asset)
Invoicing and accounting experience (considered an asset)
Must be organized and self-motivated with a sense of urgency
Ability to work in a fast-paced environment and be flexible
Able to prioritize competing deadlines and manage a high volume workload efficiently
Customer service oriented with a courteous and professional phone manner
Strong skills using the Microsoft office package; Word, Excel and Outlook

Responsibilities

High volume file management and ensuring all information is updated and accurate
Collection and maintenance of customer contact and relevant information
Understanding the various roles of the Service Department to ensure all calls and information is directed to the correct person
Assist with Accounts Payable and Accounts Receivables on Service billings
Working with various people to ensure all related documents are present and readily available
Preparation and management of various project related documents, such as work orders, quotes, purchase orders, change orders, etc
Full cycle invoicing, which includes invoicing clients for completed work, as well as matching and approving POs
Management and accurate documentation of Vehicle or Inspection reports, as well as ensuring CVOR reports are completed and filed
Preparing warranties as required (standard, OIRCA etc.) as well as insurance requests
Creating and closing subcontracts and submitting pay requests
Time card collection and review and payroll back-up if required
Maintain employee paperwork for field personnel to ensure all necessary paperwork is provided and filed
Ensuring CVOR logs are sent to Regional Health & Safety Manager each month
Other duties as required

Skills

Key technologies and capabilities for this role

File ManagementAccounts PayableAccounts ReceivableInvoicingWork OrdersPurchase OrdersChange OrdersPayrollDocument ManagementCustomer Contact ManagementSubcontractsWarranties

Questions & Answers

Common questions about this position

What compensation and benefits does this position offer?

The role offers competitive wages and benefits, along with RRSP matching.

Is this a remote position or does it require office work?

This is an office-based full-time position located in Saskatoon, SK.

What skills and experience are required for this role?

Key requirements include strong Microsoft Office skills (Word, Excel, Outlook), being organized and self-motivated, ability to handle a fast-paced environment with high volume workload, and customer service orientation. Invoicing/accounting experience, 2 years in administration, and construction environment experience are assets.

What is the company culture like at Flynn?

Flynn offers a great environment with the motto 'Flynn Family Winning Together'.

What should I include in my application to stand out?

Highlight any invoicing/accounting experience, administrative or construction background, and proficiency in Microsoft Office. Note that resumes are initially screened by an AI system but also reviewed by HR professionals.

Flynn Companies

Building envelope solutions for properties

About Flynn Companies

The Flynn Group of Companies is a premier provider of building envelope solutions, boasting over 40 years of experience in roofing systems, glazing, curtain walls, architectural metals, and waterproofing services. This company is a great place to work due to its deep expertise in creating innovative and effective building solutions, and a strong commitment to professional growth and development within the industry. Employees at Flynn are provided with cutting-edge tools such as the F.A.S.T. app, facilitating efficient repair and maintenance tasks, empowering them to excel in their roles and service delivery.

6435 Northwest Dr, Mississauga, ON L4V 1K2, CanadaHeadquarters

1978Year Founded

VENTURE_UNKNOWNCompany Stage

Industrial & ManufacturingIndustries

1,001-5,000Employees