Senior Specialist, Business & Admin Support at Vontive

Petaling Jaya, Selangor, Malaysia

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Not SpecifiedCompensation

Senior (5 to 8 years)Experience Level

Full TimeJob Type

UnknownVisa

Healthcare, Medical Devices, Kidney CareIndustries

Requirements

Minimum 5 years of administrative or business support experience
Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook), Teams, and SharePoint
Excellent command of English (spoken and written)
Strong interpersonal, communication, and stakeholder management skills across functions and levels
Detail-oriented, highly organized, and able to manage multiple priorities in a fast-paced environment
Demonstrated ability to handle confidential information with professionalism
Project management and event coordination experience preferred
High learning agility, accountability, and growth mindset
Bachelor’s degree (or equivalent) required, major in administration, management, or language preferred
Prior experience supporting senior leadership in a multinational environment
Experience in managing office IT equipment/vendor management, office operations, and compliance coordination is an advantage

Responsibilities

Provide administrative and business support to the Country Head and sales/marketing team
Handle vendor setup, purchase requisition, payment processing, contract management, and documentation flow
Coordinate domestic and regional travel arrangements, internal/external meetings
Prepare and maintain correspondence, reports, and presentations as required
Support the coordination of key internal and external events such as sales meetings, engagement programs/external events
Manage mail/document handling, courier dispatch, and office-related payments
Oversee day-to-day office operations, including facilities maintenance, office supplies/building access, pantry management, and vendor management
Manage relationships with landlords and vendors, ensuring compliance with company procurement and contracting standards
Oversee lease management (office premises)
Lead local Business Continuity Plan (BCP) coordination
Maintain and update office administrative policies and procedures, providing briefing to staff when necessary
Lead or support arrangements/communication for company-wide events such as annual kick-off meetings, office renovations, CSR initiatives, and employee activities
Support team administrative operation (when required)
Ensure alignment of administrative operations with company culture and Ethics & Compliance standards

Skills

Key technologies and capabilities for this role

Administrative SupportVendor ManagementPurchase RequisitionPayment ProcessingContract ManagementTravel CoordinationEvent CoordinationOffice ManagementFacilities ManagementLease ManagementProcurement Compliance

Questions & Answers

Common questions about this position

What experience is required for this Senior Specialist role?

A minimum of 5 years of administrative or business support experience is required.

What technical skills are needed for this position?

Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook), Teams, and SharePoint is required, along with excellent command of English.

What is the employment type for this job?

This is a full-time position.

What does the company culture at Vantive emphasize?

Vantive fosters a community of focused, courageous people who don't settle for mediocre and are driven to improve patients' lives worldwide.

What makes a strong candidate for this role?

Candidates with at least 5 years of administrative or business support experience and strong proficiency in Microsoft Office tools, Teams, SharePoint, and English will be well-suited.

Vontive

Provides investment property mortgage solutions

About Vontive

Vontive provides investment property mortgages using technology to simplify and speed up the loan process. Their main product is a "bolt-on" technology that allows retail brands to easily launch their own mortgage services without needing programming skills. This no-code solution can be set up in just a few weeks, making it quicker for brands to offer mortgages. Vontive stands out from competitors by acting as a bridge between real estate investors, lenders, and capital providers, charging fees for their services that reduce traditional risks and inefficiencies in real estate financing. The company's goal is to modernize the investment real estate market by making the mortgage process more efficient and transparent for both retail brands and financial institutions.

San Francisco, CaliforniaHeadquarters

2017Year Founded

$32.1MTotal Funding

DEBTCompany Stage

Financial Services, Real EstateIndustries

11-50Employees

Benefits

Health Insurance

Dental Insurance

Vision Insurance

Unlimited Paid Time Off

Parental Leave

Short- and Long-term Disability Coverage

Life Insurance

Wellness Program

Risks

Increased competition from fintech companies could erode Vontive's market share.

Potential regulatory scrutiny may lead to higher compliance costs and challenges.

Economic downturns could impact demand for investment property mortgages.

Differentiation

Vontive offers a no-code, white-label mortgage solution for real estate investors.

The platform integrates financial institutions through a unique debt marketplace.

Founded by industry veterans, Vontive leverages decades of mortgage and financial expertise.

Upsides

Vontive ranked #10 on the 2022 Deloitte Technology Fast 500 with 9,154% growth.

The company has financed over $1.1 billion in residential properties since April 2022.

Vontive's B2C ecosystem reaches over 1.5 million real estate investors.

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