Senior Shipping Coordinator at Sotheby’s

Paris, Île-de-France, France

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Not SpecifiedCompensation

Senior (5 to 8 years)Experience Level

Full TimeJob Type

UnknownVisa

Art, Luxury Goods, AuctionsIndustries

Requirements

Ability to work closely with various departments, shippers, and suppliers
Knowledge of international shipping, customs, and regulations worldwide, including anti-money laundering compliance
Familiarity with import/export processes, temporary admissions/exports, CITES permits, export licenses, and French customs procedures (e.g., Mise consommation, SMF, SLL, DRIEE)
Proficiency in administrative management, including monitoring sales results, preparing customs adjustments, and inventory accounting
Strong customer service skills for assisting clients with inquiries pre-, during, and post-sale
Experience with internal systems for recording quotes and managing transport files

Responsibilities

Administrative management of transport operations
Administrative management of post-sale adjustments for temporary imports, temporary exports, releases for ‘Mise consommation’, customs warehousing, and inventory accounting, including monitoring Parisian and international sales results, preparing customs adjustments, and gathering evidence
Managing applications for export licenses and CITES permits in conjunction with carriers, customs, SMF, SLL, and DRIEE
Operational management of domestic and international transport files, ensuring correct import/export in accordance with laws and regulations
Responding to and resolving enquiries and issues concerning pre- and post-sale shipments rapidly
Assisting clients with inquiries or account-related issues before, during, and after sales
Recording and validating quotes into internal systems
Providing accurate shipping quotes for buyers pre- and post-sale, considering international shipment and customs regulations
Collaborating with specialist departments to gather information on import, export, and travelling exhibition items
Liaising with shippers to request quotes, secure best prices and times, contact service providers with instructions for packaging, collection, transport, and security for accepted quotations
Ensuring smooth running of local and international transport, examining and resolving problems with carriers proactively, and keeping parties informed
Communicating import customs specificities to internal/external clients for travelling exhibitions
Respecting delivery times for travelling exhibitions/lots for expertise and returns to other Sotheby’s offices worldwide
Organizing group shipments where possible to improve efficiency and reduce costs
Communicating with shipping vendors and internal specialist departments to troubleshoot and rectify shipping issues timely, keeping clients informed
Management of re-imports of unsold goods outside the EU
Regularisation for Taxe forfaitaire or temporary admission

Skills

Key technologies and capabilities for this role

Shipping CoordinationLogisticsCustoms ComplianceImport/Export RegulationsAnti-Money LaunderingCustomer ServiceAdministrative ManagementTransport OperationsCustoms AdjustmentsTemporary Imports/Exports

Questions & Answers

Common questions about this position

What is the salary range for the Senior Shipping Coordinator position?

This information is not specified in the job description.

Is this Senior Shipping Coordinator role remote or office-based?

This information is not specified in the job description.

What key skills are required for the Senior Shipping Coordinator role?

Key skills include knowledge of customs regulations for imports/exports, experience with anti-money laundering compliance, providing shipping quotes, managing transport logistics, and liaising with shippers, customs authorities, and departments.

What is the company culture like at Sotheby’s?

Sotheby’s believes in the transformative power of art and culture and is committed to making industries more inclusive, sustainable, and collaborative.

What makes a strong candidate for the Senior Shipping Coordinator position?

A strong candidate has expertise in international shipping, customs compliance including temporary imports/exports and permits, customer service skills for client inquiries, and the ability to coordinate with multiple departments and suppliers for smooth operations.

Sotheby’s

Auction house for fine art

About Sotheby’s

Sotheby's is a global auction house that specializes in selling fine art, luxury items, and collectibles through live and online auctions, as well as private sales. The company provides online estimates to help sellers determine the value of their items, which is a key differentiator from competitors. Sotheby's holds auctions in major cities worldwide, attracting a diverse audience and ensuring a competitive market for high-end items. The goal is to connect buyers and sellers in the luxury market while offering a personalized and discreet experience.

New York City, New YorkHeadquarters

1744Year Founded

$4MTotal Funding

POST_IPO_EQUITYCompany Stage

Real Estate, Consumer GoodsIndustries

1,001-5,000Employees

Benefits

Health Insurance

Dental Insurance

Vision Insurance

Life Insurance

Disability Insurance

Paid Vacation

Paid Sick Leave

Paid Holidays

401(k) Company Match

Professional Development Budget

Risks

NFT market volatility poses financial risks for Sotheby's digital collectibles sales.

Recent staff layoffs indicate potential financial instability or auction performance downturn.

The $100 million Breuer building acquisition could strain financial resources if unprofitable.

Differentiation

Sotheby's offers both live and online auctions, catering to diverse client preferences.

The company provides private sales for clients seeking privacy and exclusivity in transactions.

Sotheby's expertise in valuing rare items attracts high-end collectors and investors.

Upsides

Sotheby's collaboration with The Luxury Group offers unique luxury auction experiences.

The acquisition of the Breuer building enhances Sotheby's brand and auction venue prestige.

Sotheby's acceptance of cryptocurrency payments attracts crypto-wealthy buyers.

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