Senior Conference Center Events Specialist at Jane Street

New York, New York, United States

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Not SpecifiedCompensation

Senior (5 to 8 years)Experience Level

Full TimeJob Type

UnknownVisa

Financial ServicesIndustries

Requirements

8-10 years of experience with end-to-end event planning and operations in a conference center, hotel, large venue, or corporate environment (experience in professional/financial services is a plus)
Excellent written and verbal communicator with a strong client service mindset
Highly organized project manager who can run multiple events at once and adapt to shifting priorities
Skilled at vendor and supplier management and negotiation
Proficient with event management systems (EMS or similar), CRM tools, and G-Suite
Calm under pressure, detail-oriented, proactive, and comfortable making sound judgments with limited guidance
Effective working both independently and across teams; able to handle sensitive information with discretion
Willing to work a flexible schedule, including evenings and weekend events as required
CPE and DES certifications (pluses)

Responsibilities

Plan, coordinate, and run events in the in-office conference center, including multi-day programs
Partner with internal stakeholders and external vendors
Own logistics and budgets end-to-end
Be a steady on-site presence to ensure a seamless experience for attendees
Create detailed runs of show, floor plans, staffing plans, cue sheets, and logistics
Coordinate across several teams, aligning timelines and communications and keeping stakeholders informed
Uphold best-in-class standards for space, aesthetics, and safety
Act as the on-the-floor owner during programs, helping to walk spaces, verify setups, and triage issues in real time
Make smart trade-offs under pressure to manage program goals and the client experience, escalate when needed
Close the loop with clear post-event debriefs and metrics
Develop programs to support growth and create events that meet client objectives
Manage the event pipeline and master calendar, and coordinate room holds and allocations
Manage and oversee partner event staff, ensuring service standards, and overseeing performance on event days
Maintain and improve operational tools (e.g., templates, runs of show, layouts, checklists, playbooks)
Drive continuous improvement through post-mortems, feedback collection, and process updates
Maintain vendor relationships and monitor performance
Track budgets, reconcile invoices, and maintain accurate financial records
Partner with AV/Tech teams to define technical requirements and acceptance criteria, and schedule testing and rehearsals
Keep client-facing collateral current so that both clients and internal teams can easily understand space capabilities and services

Skills

Key technologies and capabilities for this role

Event PlanningLogistics CoordinationBudget ManagementVendor ManagementStaff OversightFloor PlanningRuns of ShowCue SheetsAV CoordinationPost-Mortem AnalysisStakeholder CommunicationReal-Time Triage

Questions & Answers

Common questions about this position

What experience is required for the Senior Conference Center Events Specialist role?

Candidates need 8-10 years of experience with end-to-end event planning and operations in a conference center, hotel, large venue, or corporate environment, with experience in professional/financial services being a plus. Key skills include excellent communication, strong organization, vendor management, proficiency with event management systems, CRM tools, and G-Suite, plus the ability to stay calm under pressure.

Is this a remote position or does it require on-site work?

The role requires a steady on-site presence in the in-office conference center to manage events, verify setups, and triage issues in real time.

What is the salary or compensation for this position?

This information is not specified in the job description.

What kind of work schedule is expected in this role?

Candidates must be willing to work a flexible schedule, including evenings and weekend events as required.

What does Jane Street expect in terms of company standards and culture?

The role emphasizes upholding Jane Street’s best-in-class standards for space, aesthetics, and safety, while driving continuous improvement through post-mortems, feedback, and process updates in a collaborative team environment.

Jane Street

Liquidity provider and market maker trading globally

About Jane Street

Jane Street operates as a liquidity provider and market maker, engaging in trading across over 200 venues in 45 countries. The company utilizes technology and quantitative analysis to facilitate trading, which helps stabilize global markets. Their offices in major cities like New York, London, Hong Kong, and Amsterdam foster a collaborative environment where employees from diverse backgrounds share ideas and strategies. Jane Street emphasizes teamwork and humility, believing that these traits enhance their ability to innovate in trading strategies and technology. They invest in employee development through training, lectures, and a strong focus on continuous learning. The goal of Jane Street is to solve complex problems and build systems that contribute to the efficiency of financial markets, while also nurturing long-term careers for their employees.

New York City, New YorkHeadquarters

2000Year Founded

$1,091.2MTotal Funding

DEBT_GENERALCompany Stage

Quantitative Finance, Financial ServicesIndustries

1,001-5,000Employees

Risks

Legal challenges over intellectual property theft could harm reputation and finances.

High-profile investments like CoreWeave expose Jane Street to market volatility.

Intensifying AI competition may pressure Jane Street to increase R&D spending.

Differentiation

Jane Street excels in technological innovation, including functional programming and machine learning.

The firm operates on over 200 platforms across 45 countries, showcasing global reach.

Jane Street's collaborative culture fosters teamwork and innovative problem-solving.

Upsides

AI-driven trading strategies enhance predictive accuracy and operational efficiency.

DeFi platforms offer new opportunities for liquidity provision and market making.

Quantum computing advancements could give Jane Street a competitive edge in algorithmic trading.

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