Scheduling/Payroll Supervisor at PBF Energy

Martinez, California, United States

Apply Now

Not SpecifiedCompensation

Senior (5 to 8 years)Experience Level

Full TimeJob Type

UnknownVisa

Oil and Gas, EnergyIndustries

Requirements

Bachelor’s degree in human resources management, business administration, or a related field, plus seven (7) combined years of job scheduling, payroll, and timekeeping experience with a minimum of 3 years in a supervisory position
Or, High School diploma or equivalent, with a minimum of ten (10) combined years of job scheduling, payroll, and timekeeping experience with a minimum of 3 years in a supervisory position
Minimum of 7 years’ combined experience in job scheduling systems (i.e. Kronos, UKG, eTime) and/or HCM applications (such as Workday, ADP Enterprise, Oracle, SuccessFactors)
Strong knowledge of HR practices, labor laws

Responsibilities

Lead and supervise refinery’s payroll process, scheduling, and timekeeping functions
Manage semi-monthly and bi-weekly payroll processing and transactions, including timekeeping, retroactive adjustments, and disability payment off-set submission, in an accurate and timely manner
Review schedules and timekeeping & absence data in the Workforce Management System for hourly population, to ensure data is complete and without errors before exporting data for payroll process
Correct errors and make necessary adjustments on scheduling and timekeeping system as needed
Work in partnership with refinery Scheduler/Timekeepers, Operations, Maintenance, and Quality Assurance team to create, develop, and manage work schedules for hourly employees in accordance with collective bargaining agreement (CBA) to ensure optimal staffing levels and coverage
Manage Scheduler/Timekeepers’ daily workflow and performance
Provide guidance and resolutions to the Schedulers/Timekeepers on unique situations
Serve as backup for Scheduler/Timekeeper as needed
Audit payroll transactions including time clock punches, retroactive adjustments, submission of supplied disability (STD/SDI) benefits off-sets, and other special payroll entries
Provide monthly overtime report to stakeholders
Coordinate with Workforce Management support team and Corporate payroll team to research and resolve payroll transaction or system issues
Lead, supervise and provide guidance on the development of Payroll Procedures Manual and Timekeeping & Scheduling Procedures Manual, with a focus on establishing standard processes with appropriate checks and balances, to improve payroll accuracy and ensure compliance with fatigue management policy, collective bargaining agreements, company policies and local pay/scheduling practices
Create procedure manuals to include step by step guidelines, processes & procedures, roles and responsibilities for the primary and back up Scheduling/Payroll Supervisor and Scheduler/Timekeeper
Lead and/or assist with internal and external audit-related requests (payroll, SOX, 401(k) audit, Pension Plan audit, etc.), scheduling/timekeeping system testing, and other ad-hoc projects as needed
Conduct training on scheduling and timekeeping policy, procedures in accordance with governing rules, regulations, and CBA
Provide troubleshooting & support for scheduling & timekeeping system users

Skills

Key technologies and capabilities for this role

Payroll ProcessingTimekeepingSchedulingWorkforce Management SystemCollective Bargaining AgreementPayroll Auditing

Questions & Answers

Common questions about this position

Is this a full-time position?

Yes, this is a full-time employment opportunity.

Where is this job located?

The position is located at the Martinez Refinery in California.

What are the key responsibilities of this role?

The role involves leading payroll processing, scheduling, and timekeeping; managing work schedules per the collective bargaining agreement; auditing transactions; and developing procedure manuals.

Who does this position report to?

The Scheduling/Payroll Supervisor works under the general supervision of the Human Resources Manager.

What experience is needed to succeed in this role?

Strong candidates will have expertise in payroll processing, scheduling systems, Workforce Management Systems, collective bargaining agreements, and leading teams in a refinery or industrial environment.

PBF Energy

Operates oil refineries and processes crude oil

About PBF Energy

PBF Energy operates six oil refineries across the United States, processing over 1,000,000 barrels of crude oil daily. The company specializes in refining various types of crude oil into products like gasoline, diesel, and jet fuel, utilizing sophisticated facilities with a high Nelson Complexity Index. PBF Energy distinguishes itself from competitors by maximizing the yield of high-value products and maintaining a strong logistics network for crude oil shipments. The company's goal is to optimize its refining operations and manage its financial health while serving a diverse client base.

None, New JerseyHeadquarters

2008Year Founded

IPOCompany Stage

Energy, Financial ServicesIndustries

1,001-5,000Employees

Benefits

Health Insurance

Risks

Increasing competition from renewable energy sources may impact PBF Energy's market share.

Volatility in crude oil prices can significantly affect PBF Energy's profit margins.

Stringent environmental regulations could lead to increased compliance costs for PBF Energy.

Differentiation

PBF Energy operates six strategically located refineries across the United States.

The company's refineries have a high Nelson Complexity Index of 12.8.

PBF Energy specializes in processing various types of crude oil, including sour and sweet.

Upsides

PBF Energy's joint venture in sustainable fuels aligns with growing renewable diesel demand.

Increased crude oil prices could improve PBF Energy's profit margins.

Digital transformation trends could enhance PBF Energy's operational efficiency.

Land your dream remote job 3x faster with AI

Try Jobo Free