Operations Specialist
Asset LivingSalary not specified
Not SpecifiedCompensation
Entry Level & New Grad, Junior (1 to 2 years)Experience Level
Full TimeJob Type
UnknownVisa
Fintech, PaymentsIndustries
Requirements
- 2+ years of experience in an executive assistant, sales coordinator, administrative, or similar support role
- Exceptional organizational skills with meticulous attention to detail
- Strong written and verbal communication skills
- Experience coordinating events, meetings, or conferences
- Proficiency in Google Workspace or Microsoft Office Suite (Calendar, Gmail/Outlook, Docs/Word, Sheets/Excel, Slides/PowerPoint)
- Ability to manage multiple priorities simultaneously in a fast-paced environment
- Experience managing executive calendars and complex scheduling
- A proactive mindset and ability to anticipate needs before being asked
- Highly organized with an eye for detail
- Resourceful and solutions-oriented
- Adaptable and comfortable with ambiguity
- A strong communicator who can interface professionally with executives, clients, and vendors
- Tech-savvy and quick to learn new tools and systems
- Discrete and trustworthy with sensitive information
- Energized by supporting others and making their jobs easier
- Comfortable working in-person in a collaborative office environment
Responsibilities
- Manage complex calendaring, including scheduling meetings, coordinating across time zones, and proactively resolving scheduling conflicts
- Coordinate logistics for tradeshows and industry events, including registration, travel arrangements, booth materials, collateral, and pre/post-event follow-up
- Organize and prepare materials for internal sales meetings, client presentations, and quarterly business reviews
- Maintain and update information in HubSpot, ensuring accurate data entry and reporting
- Coordinate travel arrangements, including flights, hotels, ground transportation, and detailed itineraries
- Process expense reports and manage budget tracking for sales activities and events
- Prepare meeting agendas, take notes, and track action items to ensure follow-through
- Serve as a liaison between the Director of Sales and internal teams (marketing, product, finance, etc.)
- Create and maintain sales collateral, presentations, and other materials as needed
- Handle ad-hoc projects and administrative tasks to support the sales team's evolving needs
- Coordinate logistics for customer site visits and ensure seamless execution
- Manage vendor relationships for events, catering, and sales-related services
Skills
HubSpot
Calendaring
Event Coordination
Travel Arrangements
Sales Operations
Data Entry
Scheduling
CRM
Finix
Payment processing solutions for software platforms
About Finix
Finix simplifies payment processing for software platforms, allowing them to accept payments, manage payouts, and onboard merchants through a developer-friendly API. This solution integrates easily with existing software, helping clients like SaaS providers and e-commerce platforms manage their payment operations efficiently. Finix stands out by streamlining the payment process, reducing complexity and costs while ensuring secure transactions. The company's goal is to help businesses increase revenue from their payment operations and reinvest in their core activities.
San Francisco, CaliforniaHeadquarters
2015Year Founded
$195MTotal Funding
SERIES_CCompany Stage
Enterprise Software, FintechIndustries
201-500Employees
Benefits
Competitive compensation
Generous PTO
Flexible health plans
Coverage for dependents
Inclusive parental leave
Risks
Competition from Stripe and Square pressures Finix's market share.
Apex Group acquisition may disrupt Finix's business model.
Technical challenges may affect adoption of Advanced Fraud Monitoring.
Differentiation
Finix offers a developer-friendly API for seamless payment integration.
The platform provides real-time transaction tracking and modular architecture.
Finix's Advanced Fraud Monitoring enhances security with AI-powered, no-code capabilities.
Upsides
Embedded finance trend aligns with Finix's API-driven approach.
Rising demand for real-time payments benefits Finix's real-time interface.
Global e-commerce growth increases need for Finix's payment solutions.
Related Jobs
RemoteRemoteSr Administrative Assistant
ZyngaSalary not specified
Full Time
Junior (1 to 2 years)
RemotePatient Support Coordinator
MontaSalary not specified
- Full Time
- Mid-level (3 to 4 years)
RemoteClient Outreach/Onboarding Coordinator
SimplyInsuredSalary not specified
RemoteEvent Coordinator
Limble CMMSSalary not specified
RemoteCoordinator, Communications
GranicusSalary not specified
- Full Time
- Entry Level & New Grad
RemoteBusiness Operations Coordinator
SpreetailSalary not specified
RemoteMarketing Coordinator
SaltboxSalary not specified
- Full Time
- Entry Level & New Grad, Junior (1 to 2 years)