Receptionist at Conde Nast

London, England, United Kingdom

Not SpecifiedCompensation

Entry Level & New Grad, Junior (1 to 2 years)Experience Level

Full TimeJob Type

UnknownVisa

Media, PublishingIndustries

Previous Front of House or Receptionist experience
A friendly, approachable, and professional manner with a genuine passion for delivering excellent service
Strong communication skills, both written and verbal, with confidence using Google Suite and other office software
Reliable and consistently demonstrating attention to detail
The ability to stay calm and composed under pressure, handling multiple priorities with ease
Fire Marshal and/or First Aid training is an advantage (training can be provided if required)
A proactive, hands-on attitude, willing to support the wider team with day-to-day tasks and ad hoc duties
Comfortable with occasional heavy lifting and manual handling as part of maintaining a smooth front-of-house operation
Organised, confident, and welcoming
Ability to work a shift pattern between 08:00 and 18:00, 5 days per week in the office

Greet all visitors and staff to Condé Nast warmly and efficiently
Answer the main switchboard telephone line – directing callers to the most appropriate person, taking concise messages and responding in a smooth and professional manner
Manage Office Space booking system
Add new staff to designated areas
Book desks for any non-UK/visiting staff
Manage meeting room bookings
Authorise Google Calendar meeting room bookings
Check with day cleaners and give instructions for the cleaning of rooms between meetings (where possible)
Assisting with event bookings and setting up (where possible)
Ensuring reception area is kept clean, tidy and in a good state of repair
Ensuring the breakout areas are always kept to a high standard
Delivery of magazines to the executives
Stock check of stationery hubs
Stock check of consumables (tea/coffee) and milk deliveries
Ordering of stationery, milk and consumables
Distribution of fruit to the cafe area
Cover for Facilities Manager when on annual leave or out of the office
Fire Marshal
Switchboard responsibilities
Management access control and access card creation. Updating the card and starters/leavers spreadsheets

Reception

Customer Service

Switchboard Operation

Visitor Management

Telephone Etiquette

Security Procedures

Front Desk Management

Organizational Skills

Conde Nast

N/AHeadquarters

N/AYear Founded

N/ACompany Stage

Consulting, Consumer Goods, EntertainmentIndustries