Project Administrator at Forage

South Bay, Florida, United States

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Not SpecifiedCompensation

Entry Level & New GradExperience Level

Full TimeJob Type

UnknownVisa

Construction, Geotechnical, Civil EngineeringIndustries

Requirements

High school diploma/GED or equivalent
Minimum three to five years of experience in an administrative capacity
Highly motivated, with a demonstrated passion for excellence and taking initiative
Strong work ethic, willing to do what it takes to get the job done right the first time
Demonstrated commitment to ethics and integrity
Passion for safety, with the ability to help ensure that nobody gets hurt
Team player with the ability to work independently to meet deadlines, goals and objectives
Strong organization, time management, and attention to detail
Excellent computer skills including knowledge and experience with Microsoft Office, Outlook, and Excel
Above average oral and written communication skills, leadership skills, along with use of independent judgement and creativity applied to resolution of issues
Highly proactive and responsive to internal and external customers
Good problem-solving skills/decision-making skills
Valid Driver’s License and ability to drive on behalf of company business

Responsibilities

Embrace Forgen’s Core Values in all aspects of the job
Greet visitors in a friendly and professional manner; log all visitors with sign-in sheet
Receive and sort incoming receiving tickets, daily forms, mail, express envelopes and courier deliveries; distribute mail to employees
Effectively manage and update comprehensive spreadsheets to monitor and report on materials inventory, ensuring real-time accuracy and availability
Maintain a well-organized and constantly updated spreadsheet that serves as a detailed repository for materials inventory, contributing to streamlined procurement and inventory control
Collect, review, and meticulously record fuel receipts within a structured tracking system, ensuring precision in financial records and compliance
Accurately enter data into the ADP software, enabling precise and efficient payroll processing and record-keeping
Skillfully handle timecard entries, maintaining detailed records of employee work hours, ensuring accurate and on-time payroll processing
Maintain a detailed Excel sheet to track incoming materials and associated costs, ensuring accurate and up-to-date records of expenses related to project deliveries and inventory
Prepare and post all outgoing mail and express packages daily; maintain, check and refill postage meter; arrange courier services
Order and maintain field office and site supplies
Check and distribute incoming email requests from site Info email box, if applicable
Coordinate and book travel arrangements for employees/interviewees; monitor travel expenses
Type memorandums, letters and other documents as required by management staff
Assist with preparation of project submittals including clerical revisions as requested by the Project Manager
Keep office and filing/storage areas organized and clean; maintain knowledge of the location/stock of documents, etc
Coordinate site events, crew lunches, meetings etc
Perform additional assignments and special projects as directed

Skills

Key technologies and capabilities for this role

ExcelADPData EntryInventory ManagementSpreadsheet ManagementPayroll ProcessingTimecard ManagementAdministrative SupportMicrosoft Office

Questions & Answers

Common questions about this position

What is the location for this Project Administrator position?

The position is located in South Bay, Florida.

Is this a full-time position, and what is the salary range?

This is a seasonal position, but salary information is not specified in the job description.

What are the basic qualifications for this role?

Candidates need a high school diploma/GED or equivalent and a minimum of three to five years of experience in an administrative capacity.

What are Forgen's core values?

Forgen's core values are integrity, passion, teamwork, and smart work, and employees are expected to embrace them in all aspects of the job.

What skills or traits make a strong candidate for this position?

A strong candidate is highly motivated with a demonstrated passion for Excel, along with 3-5 years of administrative experience.

Forage

Offers virtual job simulations for students

About Forage

Forage creates virtual job simulations that allow students to experience a typical day in various roles across different industries. These simulations help students develop practical career skills and build confidence, making them more employable. The platform is self-paced and accessible for free, enabling students to learn at their convenience. Forage serves two main groups: students, who gain valuable experience, and employers, who use the platform to showcase their industry and roles, making hiring more inclusive. Unlike many competitors, Forage focuses on providing these simulations at no cost to students while charging employers for the service. The goal is to bridge the gap between education and career success, democratizing access to job opportunities.

San Francisco, CaliforniaHeadquarters

2016Year Founded

$35.8MTotal Funding

SERIES_BCompany Stage

Consulting, EducationIndustries

11-50Employees

Benefits

Equity compensation plan

Home office setup stipend

Access to office space in Sydney and Melbourne (or London depending on country)

Flexible work schedule

20 days of paid vacation leave

Access to an employee assistance program and a professional development fund

18 weeks of fully paid parental leave for the primary caregiver and 8 weeks of parental leave for the non-primary caregiver

Full paid day off to celebrate a holiday of choice

Risks

Increased competition from platforms like Standard Bank may impact Forage's market share.

EAB acquisition could lead to strategic changes misaligned with Forage's model.

Rapid AI advancements may challenge Forage's current virtual training offerings.

Differentiation

Forage offers free, open-access virtual job simulations with leading global companies.

The platform provides self-paced, on-demand learning, enhancing accessibility for students.

Forage bridges education and career success, focusing on practical skills and employability.

Upsides

Forage raised $25 million in Series B funding to expand globally.

Partnerships with firms like Latham & Watkins enhance Forage's industry credibility.

Growing demand for virtual internships boosts Forage's market potential.

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