Job Description

Position Overview

The Project Manager will provide strategic support to the office of the Chief Operating and Financial Officer (COO/CFO), with a particular emphasis on scheduling, management of administrative tasks, planning, and project coordination on special projects and/or initiatives. This position will also provide backup support to the broader Executive Office and play a key role in promoting a sustainable, professional, organized, and collaborative atmosphere.

The ideal candidate is an innovative self-starter who takes initiative and drives projects and tasks to completion. They thrive in a fast-paced environment, demonstrate extremely strong time management skills, and can work both independently with minimal supervision and collaboratively as part of a team. The individual must exercise extreme discretion, as they will handle confidential information and manage highly sensitive internal and external communications. They should demonstrate good judgment, be adaptive, flexible, and highly trustworthy.

A portion of the Project Manager's time will be spent working with Community Change's sister organization, Community Change Action.

About Community Change and Community Change Action

Community Change builds the power and capacity of low-income people, especially low-income people of color, to lead powerful and dynamic movements for social change. Our vision of a better world centers the leadership of impacted people of color to advance work on immigrant rights, economic justice, and racial equity, including a focus on jobs and housing, early childhood care and education, income supports, and immigration reform.

This position also supports Community Change Action, an affiliated 501(c)(4) advocacy organization. While motivated by the same core values – equity, inclusion, and justice – Community Change and Community Change Action operate independently of one another, and each organization has its own board of directors.

Principal Responsibilities

COO/CFO’s Office Administration

• Provides extensive and effective scheduling management of the Chief Operating and Financial Officer’s calendar and appointments, ensuring a clear purpose and strategic use of the COO/CFO’s time. This includes driving the coordination of appointments and meetings to support key areas of work the Chief Operating and Financial Officer is engaged in.
• Provides scheduling support, as needed, for the Deputy COO/FO and Director of Operations.
• Manages key logistical support, including booking travel accommodations, document editing, processing and submitting expense reimbursements, timesheets, and leave requests for the Chief Operating and Financial Officer and Deputy COO/FO. Also manages timesheets and leave requests for the staff under the CFO/COO.
• Schedules and plans broader organizational meetings (internal and external). This includes compiling and organizing relevant background materials, preparing agendas and minutes, overseeing logistics, developing and managing budgets, and monitoring follow-up activities.
• Manages contracts and invoices for projects within the Office of the CFO/COO.
• As needed, helps with other administrative tasks with the Director of Operations.

Boards of Directors

• Schedules and supports Community Change/Action Board committees and working groups as needed. This may include preparation of agendas and meeting minutes, and other duties as assigned.
• Creates and disseminates board notes and minutes as requested, ensuring follow-up items are handled and/or communicated to the appropriate parties.
• As needed, attends Board of Directors meetings in person to assist with logistical support.

Events and Project Coordination

• Oversees and manages logistics for specific Community Change/Action meetings, conferences, workshops, and presentations. This includes scheduling, coordinating travel, securing and managing vendors and vendor contracts, and developing and tracking budgets.
• Coordinates projects under...

Salary

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Location Type

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Employment Type

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