Onboarding Coordinator at WhiteWater Midstream

Austin, Texas, United States

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Not SpecifiedCompensation

Junior (1 to 2 years)Experience Level

Full TimeJob Type

UnknownVisa

Oil & Gas, Midstream, EnergyIndustries

Requirements

Bachelor’s degree in Business Administration, Human Resources Management or related field preferred
At least 2 years of experience in an HR or Admin support function
Ability to work a regular in-office schedule Monday - Friday
Knowledge of HR federal laws and regulations
High proficiency in Microsoft Office: Outlook, Word, and Excel
Strong reasoning and problem-solving skills
Ability to use good judgement, work independently and efficiently complete tasks
Resourceful, self-starter with high attention to detail and strong project management skills to successfully handle multiple projects at a time
Exceptional time-management skills and can adjust quickly to last minute changes
Excellent interpersonal skills, team-oriented and takes direction from senior leaders
Excellent verbal and written communication skills and fluency in English is required

Responsibilities

Facilitate new hire onboarding and entering of employee data into applicable systems as well as lead new employee orientation
Maintain line of communication with new hires ahead of their start date answering questions as they arise and sending information needed for first day
Initiate the onboarding form through Monday.com for the hiring manager to complete timely and with enough advance notice for all other stakeholders to complete their onboarding tasks (IT, office admins, HR, Accounting, hiring manager)
Add a New Hire Alert to all relevant employees’ calendars and update as necessary with changes from the candidate or team
Complete I-9 verifications through E-verify, conduct virtual verification meeting for field and remote employees and onsite verifications for new hires starting onsite
Approve New Hire Registrations and ensure Benefits Enrollments are consistent across systems
Coordinate interviews and communicate with internal employees and candidates throughout the interview and hiring process
Serve as a backup to the Talent Acquisition Manager for offer letter creation and other recruiting activities as assigned
Welcome candidates for interviews, situate them in their respective conference rooms and ensure onsite interviews are running according to schedule. Occasionally participate in the HR interview slot for cultural assessment
Coordinate with other office’s Office Admins to prepare for a new hires first day (Houston, Alice, Brookshire, Midland, Denver)
Facilitate background checks for all new hires as well as coordinate with Enserv Solutions on applicable DOT pre-employment history checks and screenings
Maintain new hire employee data in the HRIS, conduct regular audits of employee records including hire date changes and enrollments to ensure accurate entry of information from the hiring process
Respond to new hire inquiries regarding policies, procedures, and programs
Stay current on best practices in Human Resources
Assist with other duties, as assigned

Skills

Key technologies and capabilities for this role

HRISMonday.comE-VerifyI-9Talent AcquisitionOnboardingRecruitingBackground ChecksEmployee Data ManagementOrientation

Questions & Answers

Common questions about this position

What experience is required for the Onboarding Coordinator role?

At least 2 years of experience in an HR or Admin support function is required, with a Bachelor’s degree in Business Administration, Human Resources Management or related field preferred.

Is this position remote or in-office?

The role requires the ability to work a regular in-office schedule Monday - Friday.

What skills are essential for this position?

High proficiency in Microsoft Office (Outlook, Word, and Excel), strong reasoning and problem-solving skills, exceptional time-management skills, and strong project management skills with high attention to detail are essential.

What is the company culture like for this role?

The position acts as a culture carrier to influence a positive, productive work environment and develop a strong team dynamic.

What makes a strong candidate for the Onboarding Coordinator position?

A strong candidate will have knowledge of HR federal laws and regulations, the ability to work independently with good judgement, and skills to efficiently handle multiple projects while adjusting to last-minute changes.

WhiteWater Midstream

Manages gas transmission and pipeline infrastructure

About WhiteWater Midstream

WhiteWater Midstream manages gas transmission assets, focusing on the transportation of natural gas and natural gas liquids (NGLs) from production sites to end-users. Their services include gas conditioning, compression, dehydration, fractionation, metering, and construction, ensuring efficient and safe delivery of these resources. The company operates key projects like the Agua Blanca and Whistler pipelines, primarily sourcing from the Permian Basin, a major oil and gas region in the U.S. Unlike many competitors, WhiteWater emphasizes project management and operational oversight, handling everything from project scope to material procurement. Their goal is to provide reliable infrastructure and services to energy producers, utility companies, and industrial users, generating revenue through service fees and long-term contracts.

Austin, TexasHeadquarters

2016Year Founded

ACQUISITIONCompany Stage

Industrial & Manufacturing, EnergyIndustries

51-200Employees

Benefits

Health Insurance

Dental Insurance

Vision Insurance

Life Insurance

401(k) Company Match

Risks

Corruption investigations could damage WhiteWater's reputation and affect operations.

Regulatory hurdles may delay the joint venture with Enbridge and other partners.

Fluctuating natural gas prices could impact the ADCC pipeline project's financial viability.

Differentiation

WhiteWater Midstream specializes in managing gas transmission assets from the Permian Basin.

The company offers comprehensive services including gas conditioning, compression, and dehydration.

WhiteWater's key projects include the Agua Blanca and Whistler pipelines.

Upsides

Increased demand for natural gas infrastructure benefits WhiteWater's pipeline projects.

Technological advancements enhance operational efficiency and safety for WhiteWater Midstream.

Joint ventures provide opportunities for strategic partnerships and shared investments.

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