Office Coordinator at WhiteWater Midstream

Alice, Texas, United States

Apply Now

Not SpecifiedCompensation

Entry Level & New GradExperience Level

Full TimeJob Type

UnknownVisa

Energy, MidstreamIndustries

Requirements

High School Diploma, or equivalent
At least 2 years of related experience
Core business hours are 8 am – 5 pm Monday through Friday. Reliability to keep required work schedule is essential
High proficiency in web applications, search engines and software including Microsoft Office: Outlook, Word, and Excel
Ability to use good judgement, work independently and efficiently complete tasks
Self-starter with high attention to detail and strong project management skills to successfully handle multiple projects at a time
Highest level of professional maturity
Exceptional time-management skills and can adjust quickly to last minute changes
Excellent interpersonal skills, team-oriented and takes direction from senior leaders
Excellent verbal and written communication skills and fluency in English is required

Responsibilities

Answer and direct phone calls as well as sort and distribute mail
Ensure common areas are organized and clean, including breakroom area. General housekeeping activities include preparing coffee, disinfecting countertops, and unloading dishwasher
Coordinate travel arrangements for leadership teams including flights, driver, hotel, meetings, event registrations, meals, and crafting itineraries as well as remaining flexible to adjust plans as travel details are subject to change on short notice
Proactively anticipate needs of leadership team and practice high degree of discretion with confidential materials and personal information
Organize meetings and company events, manage calendars, and assist with general office and facilities activities
Ensure supply room and breakroom are fully stocked
Check printer paper and toner cartridges daily and restock as needed
Update and distribute employee phone list
Regularly take inventory and manage inventory of supplies in breakroom and supply room
Notify building management of visitors and coordinate with building management on facilities information and maintenance activities
Greet visitors
Assist with planning and coordination of team meetings, interviews, and events. Proactively print prepared materials attached in the meeting invites, order catering if requested, prepare the conference rooms by testing audio and visual equipment for connectivity and ensuring the rooms are neat and orderly before and after meetings
Assist HR and leadership team with interview coordination
Direct invoices to Accounts Payable
Serve as liaison and coordinator for any office IT or networking issues
Quickly respond to requests. Create admin checklists, vendor and inventory lists and identify improvements in processes
Provide notary services
Actively engage with all departments and help with projects, data entry, filing, scanning, reports, organization, and planning
Other ad-hoc responsibilities or projects as needed

Skills

Key technologies and capabilities for this role

Office CoordinationTravel ArrangementsCalendar ManagementEvent PlanningInventory ManagementCustomer ServiceAdministrative SupportConfidentiality

Questions & Answers

Common questions about this position

What are the core working hours for this position?

Core business hours are 8 am – 5 pm Monday through Friday, and reliability to keep the required work schedule is essential.

What education and experience are required for the Office Coordinator role?

A High School Diploma or equivalent and at least 2 years of related experience are required.

What technical skills are needed for this job?

High proficiency in web applications, search engines, and Microsoft Office software including Outlook, Word, and Excel is required.

What kind of attitude and approach does the company value in candidates?

The company seeks candidates with a friendly, positive attitude who demonstrate a professional, respectful, and team-player approach in everyday tasks and interactions.

What makes a strong candidate for this Office Coordinator position?

Strong candidates are self-starters with high attention to detail, strong project management skills to handle multiple projects, exceptional time-management skills, and the highest level of professional maturity, along with the ability to use good judgement and work independently.

WhiteWater Midstream

Manages gas transmission and pipeline infrastructure

About WhiteWater Midstream

WhiteWater Midstream manages gas transmission assets, focusing on the transportation of natural gas and natural gas liquids (NGLs) from production sites to end-users. Their services include gas conditioning, compression, dehydration, fractionation, metering, and construction, ensuring efficient and safe delivery of these resources. The company operates key projects like the Agua Blanca and Whistler pipelines, primarily sourcing from the Permian Basin, a major oil and gas region in the U.S. Unlike many competitors, WhiteWater emphasizes project management and operational oversight, handling everything from project scope to material procurement. Their goal is to provide reliable infrastructure and services to energy producers, utility companies, and industrial users, generating revenue through service fees and long-term contracts.

Austin, TexasHeadquarters

2016Year Founded

ACQUISITIONCompany Stage

Industrial & Manufacturing, EnergyIndustries

51-200Employees

Benefits

Health Insurance

Dental Insurance

Vision Insurance

Life Insurance

401(k) Company Match

Risks

Corruption investigations could damage WhiteWater's reputation and affect operations.

Regulatory hurdles may delay the joint venture with Enbridge and other partners.

Fluctuating natural gas prices could impact the ADCC pipeline project's financial viability.

Differentiation

WhiteWater Midstream specializes in managing gas transmission assets from the Permian Basin.

The company offers comprehensive services including gas conditioning, compression, and dehydration.

WhiteWater's key projects include the Agua Blanca and Whistler pipelines.

Upsides

Increased demand for natural gas infrastructure benefits WhiteWater's pipeline projects.

Technological advancements enhance operational efficiency and safety for WhiteWater Midstream.

Joint ventures provide opportunities for strategic partnerships and shared investments.

Land your dream remote job 3x faster with AI

Try Jobo Free