Office Administrator at Baxter International

Kyiv, Kyiv, Ukraine

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Not SpecifiedCompensation

Entry Level & New Grad, Junior (1 to 2 years)Experience Level

Full TimeJob Type

UnknownVisa

Healthcare, Medical DevicesIndustries

Requirements

Strong English communication skills – both written and spoken
2–3 years of experience in an administrative or office support role
Curious and self-driven learner who quickly adapts to new processes and systems
People-oriented and collaborative, with excellent interpersonal skills and a service-first mindset
Proficient in MS Office and comfortable with digital tools
Exceptional time management and organizational abilities
Detail-focused problem solver who spots issues before they arise
Proactive and resourceful, always ready to take initiative
Independent and accurate, able to work with minimal supervision while maintaining precision

Responsibilities

Front Desk & Communication: Managing incoming calls, correspondence, and courier services
Office Operations: Coordinating office rentals, liaising with the landlord, and overseeing office maintenance and supplies
Travel & Logistics: Booking business travel and managing related documentation
Fleet & Car Policy Management: Coordinating vehicle maintenance, insurance claims, and compliance with company car policies
Vendor & Contract Management: Maintaining records of local supplier contracts and supporting invoice processing and reconciliation
Document & Asset Management: Handling document archiving, scanning, and fixed asset inventory and transfers
Finance Support: Registering invoices, managing expense reports, and collaborating with the finance team for month-end closing
Health & Safety: Supporting occupational safety, fire safety compliance, and coordinating with external providers
General Office Support: Organizing meetings, assisting with translations, and supporting internal teams with administrative tasks

Skills

Key technologies and capabilities for this role

Office AdministrationFront Desk ManagementCommunicationOffice OperationsTravel BookingLogisticsEvent CoordinationDocumentation ManagementSupply ManagementVendor Liaison

Questions & Answers

Common questions about this position

Is this a full-time position?

Yes, this is a full-time role.

Is remote work available for this Office Administrator role?

This information is not specified in the job description.

What skills are required for the Office Administrator position?

The role requires being proactive, detail-oriented, and able to perform essential duties like managing communications, office operations, travel logistics, and vendor contracts satisfactorily.

What is the company culture like at Baxter?

Baxter's culture is driven by courage, trust, and collaboration, where colleagues are united by the mission to Save and Sustain Lives, empowered to take ownership, and held accountable for exceptional results.

What makes a strong candidate for this Office Administrator role?

A strong candidate is proactive, detail-oriented, thrives on collaboration, enjoys being at the center of operations, and takes pride in creating an efficient and welcoming office environment.

Baxter International

Provides essential medical products and services

About Baxter International

Baxter International provides a wide range of medical products and services essential for healthcare. The company operates in several areas, including critical care, hospital care, nutritional care, renal care, and surgical care. Its products are used in various settings, from emergency rooms to home healthcare, helping to meet the needs of patients and healthcare professionals. Baxter develops, manufactures, and distributes medical devices, pharmaceuticals, and biotechnology products, generating revenue through sales to healthcare providers and institutions. A key aspect that sets Baxter apart from competitors is its recent acquisition of Hillrom, which enhances its ability to offer comprehensive healthcare solutions. The company's goal is to improve care outcomes and increase access to healthcare through continuous innovation and a focus on patient needs.

Deerfield, IllinoisHeadquarters

1931Year Founded

IPOCompany Stage

Biotechnology, HealthcareIndustries

10,001+Employees

Benefits

Health Insurance

Dental Insurance

Life Insurance

Disability Insurance

Health Savings Account/Flexible Spending Account

Unlimited Paid Time Off

Paid Vacation

Paid Parental Leave

401(k) Retirement Plan

401(k) Company Match

Employee Stock Purchase Plan

Commuter Benefits

Mental Health Support

Risks

Needle-free injection technology could disrupt Baxter's traditional injection-based therapies.

Shift to home healthcare may require Baxter to adapt its product offerings.

Growing digital health importance necessitates further investment from Baxter to stay competitive.

Differentiation

Baxter's acquisition of Hillrom enhances its comprehensive healthcare solutions portfolio.

Strong focus on patient-centric innovation sets Baxter apart in the healthcare industry.

Baxter's partnerships, like with Ayogo, leverage digital health for improved patient outcomes.

Upsides

Baxter's investment in Medically Home aligns with the growing home healthcare market.

Rising demand for personalized medicine offers Baxter opportunities for targeted therapies.

Expansion in telehealth supports Baxter's integrated healthcare solutions strategy.

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