Meetings Manager at Waystar

Atlanta, Georgia, United States

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Not SpecifiedCompensation

Mid-level (3 to 4 years), Senior (5 to 8 years)Experience Level

Full TimeJob Type

UnknownVisa

Corporate Events, Meetings PlanningIndustries

Requirements

5+ years of experience planning corporate meetings
Bachelor’s Degree
Cvent experience
Excel and Microsoft Office Suite experience
Ability to travel 30-40%, including some weekends
Travel and meetings industry knowledge and experience overseeing complex logistics
Proven ability in managing day-to-day planning and operational activities
Sound business judgment and discretion when working with sensitive or confidential information
Ability to operate with minimal supervision, yet able to thrive in a collaborative team environment
Manage multiple priorities with tight timelines in a rapidly changing environment
Energetic and self-directed with impeccable attention to detail
Strong listening and verbal communication skills
The confidence to lead others without direct authority and work with multiple stakeholders
Excellent written and verbal communication skills, including presentation capabilities

Responsibilities

Manage all aspects of pre-show planning including but not limited to: budget development, creating online registrations, and managing reporting in Cvent
Build event agendas, create hotel RFPs, arrange ground transportation, manage hotel room blocks and meeting space, BEO preparation, securing offsite venues, and managing audio-visual needs
Work closely with the Sr. Director of Events to plan the events calendar at least a year in advance and manage the event planning process as well as the onsite team member experience
Collaborate with the marketing, sales, and client success teams to develop both large- and small-scale event plans that contribute to Waystar’s growth and brand awareness
Provide consistent and clear communication of events programs to all stakeholders in a timely manner, including briefing documents and logistics
Organize planning sessions with key stakeholders to gain input on goals and executional ideas
Generate ideas to support the advancement of the Waystar brand at events. Work with the marketing team to ensure brand standards are met
Develop partnerships within the organization and is able to take a creative approach to solving problems across multiple teams to achieve desired outcomes
Develop scalable processes to support communication, documentation, and operations for managing vendors and communicating internally

Skills

Cvent

Excel

Microsoft Office Suite

Budget Development

Online Registrations

Hotel RFPs

Ground Transportation

Hotel Room Blocks

BEO Preparation

Audio-Visual Management

Waystar

Healthcare payment technology and financial solutions

About Waystar

Waystar simplifies healthcare payments through its cloud-based platform, which unifies various payment processes for healthcare providers. The platform streamlines workflows, making it easier for providers to manage their financial operations and enhances the transparency of the financial experience for patients. With over 450,000 providers, 750 health systems, and 5,000 health plans using Waystar, the platform integrates seamlessly with major healthcare information systems (HIS) and practice management systems. Unlike many competitors, Waystar focuses on creating a comprehensive solution that addresses the complexities of healthcare payments, aiming to improve financial outcomes for providers and clarity for patients.

Louisville, KentuckyHeadquarters

2000Year Founded

$57.5MTotal Funding

IPOCompany Stage

Enterprise Software, Financial Services, HealthcareIndustries

501-1,000Employees

Benefits

401(k) matching: We’re proud to help our team members build their financial futures with a range of investment options available.

Career mobility: We’re all about professional growth. In 2018, roughly 15% of our team members stepped into a new role within the company.

Waystar welcome: Our weeklong onboarding program positions introduces our company and leadership team and positions every new hire for success.

Family friendly: Waystar offers paid leave for maternity, paternity and adoption and prioritizes work-life balance for all team members.

Risks

Increased competition from Change Healthcare may impact Waystar's market share.

Over-reliance on AI could pose risks if systems fail or are compromised.

Interest rate fluctuations could affect the cost-effectiveness of credit facility amendments.

Differentiation

Waystar has been Best in KLAS® claims clearinghouse since 2010.

Waystar's platform integrates with all major HIS and practice management systems.

Waystar's AI capabilities enhance payment speed, accuracy, and efficiency.

Upsides

Waystar secured $9 million in business from competitors after Change Healthcare's outage.

Waystar's IPO in June 2024 reduced debt and improved financial flexibility.

Waystar's AI-driven solutions align with the industry's shift towards patient-centric care.

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