Manager, Payroll at Warby Parker

New York, New York, United States

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Not SpecifiedCompensation

Senior (5 to 8 years), Expert & Leadership (9+ years)Experience Level

Full TimeJob Type

UnknownVisa

RetailIndustries

Requirements

5+ years of payroll-related experience (preferably managing large-scale, multi-state payrolls)
Skilled problem-solver
Comfortable working independently and owning work from start to finish
Highly organized and detail-oriented (with experience improving and documenting processes)
Direct, honest communicator with team and stakeholders
Makes well-informed decisions
Driven by high ethics and respectful of confidentiality
Dexterous multitasker who can prioritize multiple projects
Positive, kind, and excited by challenges
Not on the Office of Inspector General’s List of Excluded Individuals/Entities (LEIE)
Extra credit (preferred)
CPP certification
ADP and Oracle HCM experience
Experience processing payroll in Canada
Familiarity with the accounting side of payroll (e.g., journal entries, reconciliations)

Responsibilities

Review multi-state U.S. and Canadian payrolls for 16 legal entities (plus more to come)
Manage two reports and drive the growth and development of the Payroll team
Act as subject matter expert on payroll compliance and ensure compliance with federal, state, and local tax jurisdictions (monitoring registrations for payroll taxes, local health, state unemployment insurance, workers compensation, etc.)
Ensure proper setup of state and local payroll registrations (withholding tax, SUI, applicable local taxes) and collaborate with People and Legal teams for compliance with payroll laws and best practices
Maintain up-to-date knowledge of employment tax and overtime rules, employee 401K, incentive/bonus programs, multi-state payroll, leave pay integration, and termination processing
Ensure timely and accurate W-2 preparation at year-end
Partner with equity administration for proper taxation of equity-related earnings and support processing of equity awards (RSUs, ISOs, NSOs) and ESPP (withholding, taxation, reporting)
Maintain strong internal controls for SOX-compliant payroll processes and lead audits of internal controls, workers compensation, 401k, and payroll tax
Lead cross-functional teams on payroll-related projects, developing scalable, SOX-compliant processes to support company growth, and setting up new systems and vendors

Skills

Key technologies and capabilities for this role

Multi-State PayrollCanadian PayrollPayroll ComplianceTax ComplianceWorkers CompensationSUI401K AdministrationEquity TaxationRSUsISOsNSOsESPPW-2 ProcessingSOX ComplianceAudit Management

Questions & Answers

Common questions about this position

What experience is required for the Payroll Manager role?

Candidates need 5+ years of payroll-related experience, preferably managing large-scale, multi-state payrolls.

What key skills are needed to succeed in this position?

The role requires strong problem-solving, high organization and detail-orientation, direct communication, multitasking, and ethical handling of confidential information.

Is this a remote position or does it require office work?

This information is not specified in the job description.

What is the salary or compensation for this role?

This information is not specified in the job description.

What kind of company culture does Warby Parker have for this team?

The culture values communication, collaboration across Finance, Equity, and Tax teams, a positive and kind attitude, taking work seriously but not yourself, and excitement for challenges.

Warby Parker

Direct-to-consumer affordable eyewear retailer

About Warby Parker

Warby Parker offers stylish and high-quality prescription glasses and sunglasses directly to consumers at affordable prices, starting at $95, which includes lenses. Their unique Home Try-On program allows customers to select five frames to try at home for free, making the shopping experience convenient and reducing the challenges of buying eyewear online. Unlike traditional retailers, Warby Parker combines online and physical retail channels, allowing customers to try on frames in person at their stores. The company also has a social mission, distributing a pair of glasses to someone in need for every pair sold, which enhances their brand reputation and customer loyalty. Warby Parker's focus on affordability, convenience, and social responsibility sets it apart in the eyewear market.

New York City, New YorkHeadquarters

2010Year Founded

$842.9MTotal Funding

IPOCompany Stage

Consumer GoodsIndustries

1,001-5,000Employees

Benefits

Health Insurance

Dental Insurance

Vision Insurance

Life Insurance

Disability Insurance

Paid Vacation

Paid Sick Leave

Paid Holidays

401(k) Company Match

Parental Leave

Short-term Disability

Employee Assistance Program

Bereavement Leave

Optical Education Reimbursement

Snack Pantry

Risks

Competition from online retailers like Zenni Optical could erode market share.

Expansion into physical stores may increase operational costs and financial strain.

Supply chain disruptions could impact Warby Parker's inventory levels.

Differentiation

Warby Parker offers a unique Home Try-On program for customer convenience.

The company combines affordability with high-quality, stylish eyewear products.

Warby Parker's social mission enhances its brand reputation and customer loyalty.

Upsides

Increased demand for blue light lenses boosts Warby Parker's sales potential.

Growing ethical consumerism aligns with Warby Parker's social mission, enhancing brand value.

AR technology can improve Warby Parker's Home Try-On program, reducing return rates.

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