Responsibilities

The Legal Operations Specialist will act as a liaison for existing legal vendors, facilitate vendor relationships by running the RFP process, onboarding new vendors, and interpreting and negotiating basic contract terms. They will serve as back up and general support for law firm management program which includes, onboarding new law firms, using Pursuit for bids, reviewing invoices, and remediating billing issues. This role involves analyzing billing practices, scrutinizing invoices, and supporting quarter and year-end reporting. The Specialist will utilize advanced data functions (e.g., pivots, vlookups, formulas) and AI tools to build reports, dashboards, and perform data analysis. They will lead all aspects of onboarding new legal team members, including tech requests, location set up, calendaring, org chart updates, and DL management. Developing and implementing standardized processes and procedures for routine legal tasks, finding opportunities for workflow automation, managing ad hoc projects as assigned, ensuring timely completion and high-quality results, and developing and managing department intranet site pages, SharePoint sites, and Google workspaces are also key responsibilities.