HR Coordinator, Industrial Light & Magic at The Walt Disney Company

San Francisco, California, United States

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Not SpecifiedCompensation

Junior (1 to 2 years)Experience Level

Full TimeJob Type

UnknownVisa

Entertainment, Media, Visual EffectsIndustries

Requirements

Bachelor’s degree in a related field or equivalent work experience
1+ years of HR, recruitment, or general office administration experience
1+ years of experience supporting senior executives and business leaders
Ability to handle confidential and sensitive information and topics
Ability to work independently and work through conflicting priorities
Organized and can work with shifting priorities and deadlines
Excellent communication skills (verbal and written)
Excellent analytical skills and strong attention to details
Ability to build relationships with employees at all levels
Ability to gain trust and work effectively across multiple stakeholders
Proactive, self-starter who delivers results in a fast-paced environment

Responsibilities

Serves as first point of contact for the ILM HR Executive office for global ILM, directing inquiries to the appropriate HR leaders around the globe for response, ensuring appropriate tracking, follow-up, and closure of open issues and inquiries
Partners closely with the office of the GM, ILM and studio leaders around the globe
Helps to lead collection of content for the global ILM HR newsletter, organizes project tracking and status updates for Sr. ILM leadership and updates HR dashboards to ensure integration across ILM global studios, Production, Talent Management, and HR functional partners across Disney, Lucasfilm and ILM
Partners with the Vice President, HR, regularly maintaining an on-going calendar of regularly updated meetings, events, team buildings, HR development, and culture building experiences across the HR Business Partner community globally
Actively involved in the organization of initiatives and HR events as required
Manages the calendar, meeting management, room booking, planning, scheduling, and travel and expense management for the Vice President, HR and global HR calendar, events and activations from a project management perspective
Identifies scheduling conflicts and organizes complex global travel planning and detailed logistics for HR related activities in both our San Francisco and LA offices
Partners with the Lucasfilm/ILM HR Operations team helping to organize and maintain global ILM HR policy, process, and project documentation
Maintenance and audit of global ILM HR share and project files to ensure accurate documentation for global day-to-day operations across all our global studios
Partners with People Insights and HR Operations to provide support for the regular data management for key monthly and quarterly reports specific for global ILM (i.e. including but not limited to: weekly production headcount, monthly turnover, quarterly employee surveys and workforce reporting and audits)
Supports ad hoc HR projects, including research, and provides general administrative support to the HR team including typing notes, developing forms, documents, and other HR related documentation (i.e. updating intranet sites, etc.)