HR and Executive Assistant (AU Telco, WFH)

Position Overview

• Location Type: Remote
• Employment Type: Full-time
• Salary: Not specified
• Description: We are seeking a highly organized and detail-oriented Executive Assistant/HR Administrator to provide comprehensive support to our leadership team and manage key HR functions. This role requires experience in both executive support and HR administration, with a focus on onboarding and compliance.

Requirements

• Experience: 2+ years of experience in an Executive Assistant/HR Administration role.
• HRIS Proficiency: Proficiency in Employment Hero or a similar HRIS platform is required.
• Microsoft Office Suite: Skilled in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Project Management Tools: Familiarity with project management tools.
• Timesheet Management: Familiarity with timesheet management systems.
• Payroll Coordination: Experience with payroll coordination.
• Legal Compliance: Knowledge of relevant employment legislation.

Responsibilities

Executive Support

• Coordinate senior management calendars, schedule appointments, and resolve conflicts.
• Prepare agendas, presentations, and briefing materials for management meetings.
• Record and distribute meeting minutes, ensuring action items are assigned and followed up.
• Manage travel arrangements, expense reports, and itineraries for leadership team members.
• Handle high-level correspondence, emails, and calls with professionalism and discretion.

HR Administration & Onboarding

• Oversee new-hire onboarding and contract creation using Employment Hero.
• Maintain employee records and ensure compliance with legal and company policies.
• Manage HR compliance requirements, including Leave Plus administration and protective measures.
• Assist in drafting and updating HR guidelines and policy documents.

Timesheet & Payroll Coordination

• Reconcile timesheets for field and office staff.
• Identify and troubleshoot discrepancies, liaising with relevant managers.
• Coordinate with finance/accounting teams for timely payment processing.

General Administration & Coordination

• Organize and maintain electronic and paper filing systems.
• Assist in planning and coordinating internal events and training sessions.
• Collaborate with the finance team to track administrative and HR budgets.
• Provide operational support on special projects and initiatives.

Compliance & Continuous Improvement

• Stay updated with employment legislation.
• Oversee and maintain employee data within digital platforms.
• Identify process gaps and offer suggestions for improved efficiency.
• Adhere to safety protocols.

Application Instructions

• Not specified in the provided job description.

Company Information

• Not specified in the provided job description.