Facilities Specialist, Easterseals Hawaii at Catalist

Hawaii, United States

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Not SpecifiedCompensation

Junior (1 to 2 years), Mid-level (3 to 4 years)Experience Level

Full TimeJob Type

UnknownVisa

Non-Profit, HealthcareIndustries

Requirements

Experience in facilities management or a related field preferred
Strong organizational and time management skills
Ability to work independently and as part of a team
Excellent communication and interpersonal skills
Knowledge of Health and Safety regulations and procedures
Vendor management experience

Responsibilities

Oversee day-to-day office and facilities functions across region specific FoC locations, partnering with Program Managers, who manage clinical personnel
Support and maintain all general building maintenance including overseeing janitorial services, building upkeep, working with landlords for landscaping where appropriate and equipment repair including HVAC, elevators, lighting, restrooms, and kitchen areas for our Easterseals Hawaii locations
Develop and maintain productive working relationships with Vendors and Property Managers
Serve as point of contact to Property Management and as liaison for projects, necessary repairs and/or building issues. A liaison between subleased tenants and building managers where applicable
Support Easterseals Hawaii facility repair and maintenance requests and other related projects
Support and manage established and approved systems for inventorying, ordering and daily use management of office supplies and program toys/materials within monthly budget guidelines
Support and practice workplace Health and Safety programs including facilitating all scheduled emergency evacuation and tabletop drills in connection with the Health and Safety Manager
Train staff to ensure all employees and clients follow all FoC facility policies and procedures. Escalate any concerns to ESH Facilities Manager
Ensure that authorized staff are trained on building alarm systems (as appropriate)
Assist the Health and Safety Manager with inspections and maintenance of all first aid, extinguisher, AED, safety officer and PPE kits. Update the office Health and Safety binder as needed to maintain compliance
Perform monthly equipment and building safety audits with follow up to actionable items. Report audits as required to ESH Facilities Manager and on the team intranet space for review and actions steps for review or correction
Ensure fire extinguishers, roofs and elevators have updated inspections that are posted as required
Aid in Design and implement relevant and practical safety programs that align and comply with FoC vision, goals, and OSHA/CARF standards
Sublease tenant support including administrative functions, tenant communication, vendor work, scheduling, furniture and supplies, and repair and maintenance needs
Assists and maintains alarm assignments and badge hour adjustments

Skills

Key technologies and capabilities for this role

Facilities ManagementVendor ManagementHealth and Safety ComplianceInventory ManagementBuilding MaintenanceJanitorial ServicesHVACProperty Management

Questions & Answers

Common questions about this position

Is this position remote or hybrid?

The position is hybrid, involving both onsite and remote work.

What skills are required for the Facilities Specialist role?

Required skills include strong organizational and time management skills, ability to work independently and as part of a team, excellent communication and interpersonal skills, knowledge of Health and Safety regulations and procedures, and vendor management experience. Experience in facilities management or a related field is preferred.

What is the salary for this position?

This information is not specified in the job description.

Who does the Facilities Specialist report to?

The position reports to the Easterseals Hawaii Facilities Manager.

What makes a strong candidate for this Facilities Specialist position?

A strong candidate will have experience in facilities management, vendor management experience, knowledge of Health and Safety regulations, and demonstrate strong organizational, time management, communication, and interpersonal skills.

Catalist

Data services for progressive organizations

About Catalist

Catalist provides data and related services to progressive organizations, helping them connect with and influence the people they need to reach. Their main product is a comprehensive database that includes information on over 240 million voting-age individuals across the United States. This database is continuously updated and enhanced, allowing organizations to better understand their target audiences. What sets Catalist apart from competitors is its exclusive focus on progressive groups and its commitment to serving the community through a trust model. The goal of Catalist is to empower progressive organizations to effectively mobilize voters, advocate for issues, and build strong memberships.

None, NoneHeadquarters

2006Year Founded

$2MTotal Funding

PRE_SEEDCompany Stage

Data & Analytics, Social ImpactIndustries

51-200Employees

Benefits

Health Insurance

Dental Insurance

Vision Insurance

Life Insurance

Disability Insurance

401(k) Retirement Plan

401(k) Company Match

Medical and Dependent Care Flexible Spending Accounts (FSAs)

Unlimited Paid Time Off

Paid Vacation

Paid Sick Leave

Paid Holidays

Parental Leave

Hybrid Work Options

Professional Development Budget

Student Loan Assistance

Risks

Scrutiny on data privacy practices may lead to regulatory challenges for Catalist.

Alternative data platforms could dilute Catalist's market share.

Political campaigns building in-house data teams may reduce demand for Catalist's services.

Differentiation

Catalist exclusively serves progressive organizations, creating a niche market advantage.

The company compiles and updates data on over 240 million voting-age individuals.

Catalist has nearly a decade of experience as a data utility for the progressive community.

Upsides

Growing demand for data-driven political strategies enhances Catalist's service relevance.

Advancements in data integration technologies improve the accuracy of Catalist's voter files.

Increased collaboration with progressive organizations boosts Catalist's influence and reach.

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